Frequently asked questions

Frequently asked questions

What is an apprenticeship?

An apprenticeship is a real job with training. It is a way for individuals to earn while they learn, gaining valuable skills and knowledge in a specific job role.

An apprenticeship scheme gives an apprentice the opportunity to gain:

  • Technical knowledge
  • Practical experience
  • Wider skills


What is an EPA?

An EPA is an end point assessment. The EPA is in place to test that an apprentice is fully capable of doing their role before they complete their apprenticeship.

What is associated training?

YPO was aware that contracting authorities might need to buy in-line with their apprenticeship programmes. The training may be an additional module the contracting authority wishes to add, or it may be a full programme that is an alternative to the apprenticeship standard offered by the Institute of Apprenticeships.

How can I find out about the apprenticeship levy?

Full details of the apprenticeship levy are available on the government sites listed below:

Why do we need to procure apprenticeships through a contract or framework?

All public sector organisations need to comply within the EU Public Contracts Regulations 2015 – apprenticeships needs to be procured within these regulations.

Why do I need to go through the YPO framework when I can just use the institute of apprenticeships website?

The institute of apprenticeships website and ESFA list of registered providers is not a procurement list of providers. YPO is a public buying organisation that creates frameworks which all public sector organisations can use to procure their services, and apprenticeships is one of those services.

What is a framework?

A procurement framework is an agreement put in place with a provider or number of providers that enables buyers to place orders against the procured framework services, without running lengthy full tender exercises. 


Why can’t I procure from the ESFA register of approved training provider’s list?

The ESFA list of registered providers is not a procurement route to market for public sector organisations. The ESFA have approved providers onto the list by vetting their capabilities to deliver an apprenticeship standard, the process that was carried out wasn’t an EU compliant procurement tender.


What is an apprenticeship standard?
Apprenticeship standards describe the occupational profile linked to the knowledge, skills and behaviours that bring full competence in a particular occupation. The standard itself is a short, concise document containing a clear occupational profile setting out the responsibilities of the occupation and linked to the knowledge, skills and behaviours which will be applied in the workplace.


Can I carry out the whole process in one day?

It depends on your requirements. If you have a one off requirement and would like to direct award to a provider then it is possible to award to a supplier in one day. 

You will need to search for the relevant standard and follow the direct process.


How much will it cost our organisation? 

As part of the tender process all providers were asked to provide costs for the apprenticeships and associated training. These costs can be downloaded against each provider and standard.


Can you help me step by step with the process?

There’s numerous ways that YPO can help:

All relevant data and information about each of the providers and standards has been provided on the YPO website to help you. View the framework page and click on 'framework documents' to download the framework user guide, further competition guidance and direct award guidance.


When are new standards added?

New standards will be added to our website on a quarterly basis. Employers normally identify a skills gap and when a new apprenticeship standard is required. A trailblazer group, organised by the Institute for Apprenticeships, will work with the employer to develop the new standard. 
The framework gives contracting authorities access to both regional and national providers across the different standards.

The YPO team are more than happy to help you through the process if you need some more assistance - please email us on: [email protected].
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Apprenticeship framework

YPO has created a framework that gives contracting authorities access to both regional and national providers.

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Apprenticeship Standard Search

Search and procure apprenticeship standards...