Building in Use - Support Services DPS - 879

• YPO can fully manage the customer’s further competition (call-off) process if required.
  
  
• Flexibility to respond to changes in the market and offer local suppliers/providers and SME’s the opportunity to bid and be awarded to the DPS.
  
  
• Suppliers/providers not meeting the minimum standard for admittance onto the DPS can resubmit.
  
  
• Reduced timescales – customers do not need to run a full procurement if procuring via the DPS.
  
  
• Assured supplier standards – suppliers/providers appointed onto the DPS are ‘pre-qualified’ as to their general suitability.
  
  
• Aggregation of spend - customers will receive the benefits of the aggregated spend volume and increased leverage in the market.
  
  
• Pre-defined terms and conditions – when awarding contracts customers have the option to use YPO’s call-off terms and conditions as established and previewed by
  eligible suppliers/providers, their own terms and conditions, JCT or NEC suite of contracts.
  

Free support available

The route to market for this solution is via a further competition and our experienced team are on hand to help you through every step of this process – offering practical advice and support when you need it.

Our free support includes:

Further competition support

    • Assistance with or management of the supplier pre-engagement
    • Assistance and guidance in the drafting of the documentation, including the provision of template documents
    • Advice on the specification, including the provision of anonymised specifications
    • Advice on the award criteria, including sustainability to ensure compliance
    • Advertising the further competition on YPO’s e-tendering portal – ProContract, and full administration of the process, including clarification log management
            • There are three ways to run a further competition via ProContract
                  1. YPO can administer the full end-to-end further competition process
                  2. Request temporary access to ProContract and run the further competition yourself or with our support
                  3. If you're a current user of ProContract you can access and use our solutions directly without our involvement. View the 'How to access YPO’s frameworks directly' user guide.
    • Running or supporting the evaluation process
    • Moderation of the evaluation process
    • Drafting/checking award and rejection letters, including provision of template documents

Standard documents available

   • Further competition template
   • Specification examples
   • Example award questions
   • Pricing matrix
   • Award and rejection letters
   • Call-off contract terms and conditions

• Lot 1 - Catering Services
  Provision of materials, staff and/or infrastructure to serve food and drinks.
  
  
• Lot 2 - Cleaning and Caretaking
  Provision of materials, staff and/or infrastructure to carry out cleaning services.
  
  
• Lot 3 - Security and Reception
  Provision of staff and/or infrastructure to provide security services and front of house reception duties.
  
  
• Lot 4 - CCTV including Remote Monitoring
  Provision of staff and/or infrastructure to provide CCTV for customer monitoring or supplier monitoring either on site or remotely.
  
  
• Lot 5 - Car Park Management
  Provision of staff and/or infrastructure to provide car park management including access control, cash collection and management of vehicles including issuing of penalties and removal of vehicles
  
  
• Lot 6 - Mobile Patrols and Key Holding
  Provision of staff and vehicles to carry out mobile patrols of premises and provide key holding service for out of hours access.
  
  
• Lot 7 - Food Hygiene Inspection
  Provide food inspection hygiene services and report on findings with options for corrections of any identified issues.
  
  
• Lot 8 - Waste Management
  Provide staff and/or infrastructure for the management and removal of waste products or materials including confidential waste and provide certification of its legal disposal. 
  
  
• Lot 9 - Whole House
  Provide staff and or infrastructure to manage the entire needs of the customer within their premises or other locations as required, to include elements of the above schedule but not limited to these. 
  

“Our new provider is doing a great job. Moving on from the framework was a smooth transition through the staff TUPE process and contract signing. All in all the whole experience was a very positive one and I would like to thank YPO for the support in making this happen.” 
Beckfoot Thornton

“The team at YPO were highly knowledgeable about the processes required to be compliant when running a threshold level (OJEU) tender, as well as supporting the onboarding of new suppliers, and advising on the completion of certain documents. I am already looking forward to the next DPS tender I will be running with the YPO team. This experience has confirmed my previous beliefs that the DPS process should be increased in its use across all PBO’s and procurement managers alike.” 
Inspiration Trust

“The service received from YPO was dedicated, helpful and enabling. It saved SYFR significant time managing a potentially complex tender process with lots of moving parts. I would have no hesitation in recommending YPO to other public sector customers.” 
Mark Lloyd, Procurement Manager, South Yorkshire Fire and Rescue

“As Procurement Lead for a number of projects, I find YPO DPS’s straightforward to use and their Coordinators always helpful, knowledgeable and responsive. For this particular project, the Coordinator, Connor Featherstone, understood our urgency and helped us expedite the onboarding process for suppliers who had participated in the FTS market engagement and were not already on the DPS. Throughout, they ensured all communication with suppliers was handled promptly, as well as providing helpful advice where needed. I would happily recommend using this DPS to other local authorities.”
Essex Procurement Partnership (EPP) on behalf of Braintree District Council.