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  • Animated image for Facilities Management Facilities Management

    Essential services to help keep your school running smoothly.

  • Ingredients and cooking pans Food and Catering

    Everything you need for your school meals and catering requirements.

  • person working at a desk Furniture

    Helping you create inspiring spaces.

  • Computer screen and printer ICT

    Technology and communications to help you stay connected and current.

  • certificate and books Professional Services

    Supporting your people and professional services.

  • School bus Transport

    Help get your students from A to B.

  • light bulb Utilities

    Review your energy contracts to help save money.

school exercise books varied colours
Discover our complete range of exercise books.
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Blue school exercise book with ruled pages
Ruled paper exercise books for a range of subjects.
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Red school exercise book with squared paper
Squared paper exercise books, perfect for maths.
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Always in stock essentials
Explore our large range of always available products and get what you need, when you need it.
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Making life easier for MATs
Explore the benefits YPO can provide to Academies and Multi Academy Trusts across the country.
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Switch and save with our YPO range, with hundreds of products to choose from.
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  • Construction worker Buildings and Construction

    Our expert team can help with building, construction, repairs and alterations. Browse our frameworks.

  • Meeting Corporate and Financial Services

    Help to increase efficiencies and provide better support to your people.

  • Blue light Emergency Services

    A dedicated team set up to support you and offer tailored frameworks.

  • Energy frameworks YPO Energy

    Find ways to reduce your energy consumption with our energy team.

  • Cleaning equipment Facilities and Waste Management

    Providing safe and cost effective working environments.

  • Fleet of white vans Fleet

    Whether you're looking for fleet hire or purchase, speak to our specialist team.

  • food and catering worker cooking Food and Catering

    Ordering food and catering couldn't be simpler with our UK Food Deal.

  • food and catering worker cooking Furniture

    Create environments that are tailored to your unique needs.

  • health and social care workers Health and Social Care

    Help to support independent living by sourcing aids and equipment.

  • fleet and highways worker Highways

    Providing specialist industry knowledge to help meet your needs.

  • Corporate meeting HR and People

    Our team are here to help with all of your recruitment and training.

  • Woman using technology Technology and Communication

    We can help you source cost-effective solutions with a range of frameworks.

What is a further competition?

This is where you’ll set out your requirements and allow suppliers appointed onto a framework or dynamic purchasing system (DPS) to give you their best solution and competitive pricing for what you need. By letting all suppliers come forward to bid for your work, you’re creating fair competition between them, which where the name comes from. It’s also sometimes known as a ‘mini competition’.

You’ll also set out award criteria questions that the suppliers will need to answer as part of their bid. The price and quality aspects will then be pulled together and you’ll evaluate the answers and award the winning supplier to the contract.

So, you’ve decided that using a framework is the best way for you to renew or set up a new contract for a service. But how exactly does a further competition work?

 

Stage 1 – Prepare

Do your research on the market of the service you’re looking to source and determine exactly what you want to achieve from the contract.

TIP: If you’re not sure where to start, we can work with you to start the process. We can run supplier engagement exercises to help you build your specification if needed.

 

Stage 2 – Build your documents

We have a portfolio of templates and examples that you can use to build your further competition documents.

The main elements of a further competition are:

We can help build your documents and we’re there every step of the way to provide you with support and answer any questions that you may have.

TIP: Make sure you don’t go overboard with the award criteria questions. You’ll need to evaluate every question for each supplier that submits a bid!

 

Stage 3 – Issue your documents

Once your documents are ready to go, we will:  

Site visits

Depending on the service that you’re procuring, it’s often a good idea to allow suppliers to attend a site visit to get a better understanding of what’s needed and so they can see the premises.

TIP: Make sure you give the suppliers enough time to respond to your further competition. The more time the better, as you’ll get more (and better quality) responses.

 

Stage 4 - Evaluation

Once the deadline for submissions has passed, we’ll send the supplier responses to you.

We have template evaluation documents that you can use, which are really useful and will calculate the scores and weightings for you.

When evaluating the suppliers’ responses, make sure you don’t deviate from the award criteria that you previously set in order to be fair and transparent and avoid any challenges.

TIP: Make detailed notes during your evaluation and reasons for the final score so you can give feedback to the suppliers.

 

Stage 5 – Contract award

You’ll now be able to identify a winner from the scores you’ve given at the evaluation stage, and it’s time to notify all the suppliers of the result.

The best way to do this is by letter. We have template notification letters for you to complete and we can upload these to the portal on your behalf.

We recommend that you allow a 10-day standstill period before entering into a contract with the winning supplier. This gives suppliers a chance to ask for any feedback.

TIP: Try not to communicate with the suppliers during the standstill period. Any communication throughout the process should be directed through the e-tendering portal in order to be fair and transparent, and for audit purposes. 

 

And that’s it! Once the standstill period has passed you can begin your contract with the winning supplier.

If you’re still unclear on a how a further competition works, or need to ask questions about anything else with regards to contracts for schools, please get in touch: [email protected]