Lot 9 is for the provision of land, housing, and property software, digitising all aspects of management and procurement, using technologies that are currently available and those which will evolve through the lifetime of the Framework.
Solutions may include:
Housing management system featuring all customer and property information on a single database to centralise data and manage all elements of housing and/or property estates
Including but not limited to;
- Allocations
- Case Management
- Customer and property database; create, track, record, manage inventory
- Communication and engagement tools
- Customer relationship management
- Document workflows, management and sharing
- Estate management
- Financial and payment management – rents, arrears, service charges, income
- Leaseholder management
- Legislation conformity and governance
- Lettings management
- Repair and maintenance activity management
- Resource management
- Tenancy/resident management
- Workflow automation processes
- Workforce management and works planning
- Void management
Property asset management solution to assist organisations with the efficient and compliant management of their property assets, including but not limmited to;
- Asset management (core functions) including but not limited to; create, track, record, manage inventory of relevant assets and liability register
- Budget forecasting and scenario modelling
- Contractor and works management and planning
- Energy data management, modelling and energy performance certificates production
- Mobile surveying, data and information
- Property servicing and inspections (including but not limited to: gas, fire risk, asbestos)
- Repair and maintenance activity management
- Risk and compliance management and assessments
- Stock management, condition and option appraisals
- Survey reporting
- Workflow automation processes
- Document management with facility to upload and store documents and images contributed to an individual property/end user such as plans/photos/drawings
- Allotment management software
- Building control software
- Conveyancing software
- Decarbonisation solutions
- Estate and repairs management
- Facilities management (relevant to land, housing and/or property)
- Financial management (relevant to land, housing and/or property)
- Geographic Information System (GIS) mapping and data
- Homelessness advice, prevention and case management
- Housing management and repairs
- Housing register
- Land charges, development, and management
- Mobile workforce solutions
- Planning software
- Property planning and development
- Property purchase processes
- Regulated services (relevant to land, housing and/or property)
- Risk management software (relevant to land, housing and/or property)
- Workforce management (relevant to land, housing and/or property)
Each lot is inclusive of software applications, services and supplementary hardware which can be tailored to meet your specific requirements and provide you with a delivery of standalone, or full service solutions, using technologies that are currently available and those which evolve throughout the lifetime of the framework agreement. As well as having the option to direct award, customers also have the option to carryout a further competition where multi-lot call-offs are permittable, enabling you to combine two or more of the above lots and obtain all your software application solution needs in 1 single procurement.
Documents
The framework documents and templates are all available to download from the 'Document' tab above. Please complete and return the NDA Access Agreement if you would like sight of the tender documents including specification, terms and conditions, criteria etc. On submission to YPO, please confirm what further information you require from the team and we will be happy to assist. Direct Award and Further Competition guidance is also provided separately within the ‘Document’ tab.
Contracting authority call-off period
YPO haven’t set a minimum or maximum length for any call-offs created by contracting authorities. Contracting authorities can create an agreed call-off based on the term they believe will suit their requirements. How to call-off YPO have completed a fully compliant process to allow our customers easy call-offs via direct award or further competition, through any of the awarded suppliers on all lots. To call off this agreement you may consider;
- Direct Award - Award direct to a chosen supplier on the permittable lots based on cost, or cost and quality
- Further competition - Evaluate suppliers based on criteria relevant to your organisation
Please ensure to follow any internal policies and the current Public Contract Regulations and refer to the user guide, under the heading ‘How to call off the framework’ for considerations and top tips when choosing your procurement route.
Providers
There are 3 awarded suppliers on Lot 9, with a total of 18 awarded suppliers across the 12 lots, 55% of which are SME’S, providing a great mix of providers who can deliver high quality services to the whole of the public sector."