Lot 3 is the provision of financial and accounting management software to automate and support the financial and accounting processes, covering the entire report-to-record cycle within an organisation, using technologies that are currently available and those which will evolve through the lifetime of the Framework.
Solutions may include:
• Financial and Accounting management software to enable automated processes which support finance workflows and activities
• Revenues and benefits software to support digital citizen services and access including council tax management, business rates, housing benefit and local welfare management including calculating, processing, billing, collection, recovery, administration, and associated management
• Workforce management software to plan and manage workforce demands
• Grant funding management software
Each lot is inclusive of software applications, services and supplementary hardware which can be tailored to meet your specific requirements and provide you with a delivery of standalone, or full service solutions, using technologies that are currently available and those which evolve throughout the lifetime of the framework agreement. As well as having the option to direct award, customers also have the option to carryout a further competition where multi-lot call-offs are permittable, enabling you to combine two or more of the above lots and obtain all your software application solution needs in 1 single procurement.
Documents
The framework documents and templates are all available to download from the 'Document' tab above. Please complete and return the NDA Access Agreement if you would like sight of the tender documents including specification, terms and conditions, criteria etc. On submission to YPO, please confirm what further information you require from the team and we will be happy to assist. Direct Award and Further Competition guidance is also provided separately within the ‘Document’ tab.
Contracting authority call-off period
YPO haven’t set a minimum or maximum length for any call-offs created by contracting authorities. Contracting authorities can create an agreed call-off based on the term they believe will suit their requirements. How to call-off YPO have completed a fully compliant process to allow our customers easy call-offs via direct award or further competition, through any of the awarded suppliers on all lots. To call off this agreement you may consider;
• Direct Award - Award direct to a chosen supplier on the permittable lots based on cost, or cost and quality
• Further competition - Evaluate suppliers based on criteria relevant to your organisation
Please ensure to follow any internal policies and the current Public Contract Regulations and refer to the user guide, under the heading ‘How to call off the framework’ for considerations and top tips when choosing your procurement route.
Providers
There are 3 awarded suppliers on Lot 3, with a total of 18 awarded suppliers across the 12 lots, 55% of which are SME’S, providing a great mix of providers who can deliver high quality services to the whole of the public sector.