This framework is for the provision of, Sustainable Hardware, Asset Recycling & Data Destruction, inclusive of products and services which will provide both refurbished and new hardware as well as a complete ICT equipment solution and allow for secure decommissioning of ICT electrical equipment, including but not limited to the sanitising of data and shredding media. This framework is designed to meet the needs of all public sector organisations including, Local Authorities, Education, Housing, Charities, Central Government, Emergency Service and NHS Establishments. As well as having the option to award without competition (direct award), customers also have the option to carryout a further competition where multi-lot call-offs are permittable, enabling you to combine two or more of the above lots and obtain all your ICT hardware needs in 1 single procurement.
Documents
The framework documents and templates are all available to download from the 'Document' tab above. Please complete and return the NDA Access Agreement if you would like sight of the tender documents including specification, terms and conditions, criteria etc. On submission to YPO, please confirm what further information you require from the team and we will be happy to assist. Award without competition (Direct Award) and Further Competition guidance is also provided separately within the ‘Document’ tab.
Contracting authority call-off period
YPO haven’t set a minimum or maximum length for any call-offs created by contracting authorities. Contracting authorities can create an agreed call-off based on the term they believe will suit their requirements. How to call-off YPO have completed a fully compliant process to allow our customers easy call-offs via direct award or further competition, through any of the awarded suppliers on all lots. To call off this agreement you may consider;
1. Award without competition (Direct Award) - Award direct to a chosen supplier on the permittable lots based on cost, or cost and quality
2. Price on demand - Award direct to a chosen supplier after conducting a simple and fast 100% price quotation (under threshold only)
3. Further competition - Evaluate suppliers based on criteria relevant to your organisation
Please ensure to follow any internal policies and the current Public Contract Regulations and refer to the user guide, under the heading ‘How to call off the framework’ for considerations and top tips when choosing your procurement route
Providers
There are 13 awarded suppliers across the 3 lots, over 60% of which are SME’S, providing a great mix of providers who can deliver high quality services to the whole of the public sector.