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Sustainable Hardware, Asset Recycling and Data Destruction - 1161

Our dedicated team is here to support you with specialist knowledge and tailored frameworks to meet your needs. We can help you source cost-effective solutions with our range of compliant frameworks and dynamic purchasing solutions, giving you easy access to market leaders in a variety of services
People in the office sitting around desk

Details

This framework is for the provision of, Sustainable Hardware, Asset Recycling & Data Destruction, inclusive of products and services which will provide both refurbished and new hardware as well as a complete ICT equipment solution and allow for secure decommissioning of ICT electrical equipment, including but not limited to the sanitising of data and shredding media. This framework is designed to meet the needs of all public sector organisations including, Local Authorities, Education, Housing, Charities, Central Government, Emergency Service and NHS Establishments. As well as having the option to award without competition (direct award), customers also have the option to carryout a further competition where multi-lot call-offs are permittable, enabling you to combine two or more of the above lots and obtain all your ICT hardware needs in 1 single procurement.

Documents

The framework documents and templates are all available to download from the 'Document' tab above. Please complete and return the NDA Access Agreement if you would like sight of the tender documents including specification, terms and conditions, criteria etc. On submission to YPO, please confirm what further information you require from the team and we will be happy to assist. Award without competition (Direct Award) and Further Competition guidance is also provided separately within the ‘Document’ tab.

Contracting authority call-off period

YPO haven’t set a minimum or maximum length for any call-offs created by contracting authorities. Contracting authorities can create an agreed call-off based on the term they believe will suit their requirements. How to call-off YPO have completed a fully compliant process to allow our customers easy call-offs via direct award or further competition, through any of the awarded suppliers on all lots. To call off this agreement you may consider;

1. Award without competition (Direct Award) - Award direct to a chosen supplier on the permittable lots based on cost, or cost and quality
2. Price on demand - Award direct to a chosen supplier after conducting a simple and fast 100% price quotation (under threshold only)
3. Further competition - Evaluate suppliers based on criteria relevant to your organisation

Please ensure to follow any internal policies and the current Public Contract Regulations and refer to the user guide, under the heading ‘How to call off the framework’ for considerations and top tips when choosing your procurement route

Providers

There are 13 awarded suppliers across the 3 lots, over 60% of which are SME’S, providing a great mix of providers who can deliver high quality services to the whole of the public sector.

Key Facts on this Framework

Period:
29 May 2024 - 28 May 2026
Extension Opportunities:
1 x 24 month extension available after initial 2 years (28th May 2028)
Contract Notice:
TBC
Award Notice:
TBC
Geographic Coverage:
National

Free support available

The route to market for this solution is either a direct award or further competition and our experienced team are on hand to help you through every step of the process – offering practical advice and support when you need it.

Our free support includes:

Direct award support

   • Assessment of your needs and advice on the best approach
   • Market and supplier insights
   • Technical know-how on how to procure specific service, works or product
   • Compliance with the PCR2015
   • Assistance in the completion of the documentation
   • Advice on the call-off terms and conditions
   • Advice on the KPIs
   • Assistance with or management of the supplier pre-engagement

Further competition support

    • Assistance with or management of the supplier pre-engagement
    • Assistance and guidance in the drafting of the documentation, including the provision of template documents
    • Advice on the specification, including the provision of anonymised specifications
    • Advice on the award criteria, including sustainability to ensure compliance
    • Advertising the further competition on YPO’s e-tendering portal – ProContract, and full administration of the process, including clarification log management
             There are three ways to run a further competition via ProContract
                  1. YPO can administer the full end-to-end further competition process
                  2. Request temporary access to ProContract and run the further competition yourself or with our support
                  3. If you're a current user of ProContract you can access and use our solutions directly without our involvement. View the 'How to access YPO’s frameworks directly' user guide.
    • Running or supporting the evaluation process
    • Moderation of the evaluation process
    • Drafting/checking award and rejection letters, including provision of template documents


Standard documents available

   • Further competition template
   • 
Specification examples
   • Award questions examples
   • Pricing matrix
   • Award and rejection letters
   • Call-off contract terms and conditions

 

Lot 1 - Supply of Sustainable Hardware

Lot 2 - Supply of New Hardware

Lot 3 - IT Asset Recycling and Destruction

Making your working life simpler with YPO

We know just how important it is to have the most up-to-date and innovative equipment and systems for your organisation. In this video, we depict the use of various technologies (systems and equipment) that can be procured through YPO frameworks:



 

ACS Technology Group Limited

CCS Media Limited

CDW Limited

Comcen Computer Supplies

Kingsfield Computer Products Limited

Nexus Fusion Limited

Phoenix Software Limited

Pure Data Solutions Limited

Rapid IT Recycling Limited

Restore Technology Limited

S2S Electronics Limited

Stone Technologies Limited

Storm Technologies Limited

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Thank you for your interest in our framework offering. YPO's team of procurement experts are here to help you put compliant contracts into place quickly and easily. Please fill out the form below and a member of the team will be in touch shortly.

Find out more

 

Thank you for your interest in our framework offering, which can help you put compliant contracts in place. Please fill out the form below and a member of the team will be in touch.