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Software Application Solutions - 1095

Man sat at desk looking at computers

This framework is for the provision of software application solutions which has been development from extensive public sector customer and supplier engagement. Designed to meet the needs of all public sector organisations including, Local Authorities, Education, Housing, Charities, Central Government, Emergency Service and NHS Establishments. The simplified lot structure allows for purchase based on solutions and outcomes.

 

Each lot covers is inclusive of software applications, services and supplementary hardware which can be tailored to meet your specific requirements and provide you with a delivery of standalone, or full service solutions, using technologies that are currently available and those which evolve throughout the lifetime of the framework agreement. As well as having the option to direct award, customers also have the option to carryout a further competition where multi-lot call-offs are permittable, enabling you to combine two or more of the above lots and obtain all your software application solution needs in 1 single procurement.

 

Documents

The framework documents and templates are all available to download from the 'Document' tab above. Please complete and return the NDA Access Agreement if you would like sight of the tender documents including specification, terms and conditions, criteria etc. On submission to YPO, please confirm what further information you require from the team and we will be happy to assist. Direct Award and Further Competition guidance is also provided separately within the ‘Document’ tab.

 

Contracting authority call-off period

YPO haven’t set a minimum or maximum length for any call-offs created by contracting authorities. Contracting authorities can create an agreed call-off based on the term they believe will suit their requirements. How to call-off YPO have completed a fully compliant process to allow our customers easy call-offs via direct award or further competition, through any of the awarded suppliers on all lots. To call off this agreement you may consider;

  • Direct Award - Award direct to a chosen supplier on the permittable lots based on cost, or cost and quality
  • Price on demand - Award direct to a chosen supplier after conducting a simple and fast 100% price quotation (under threshold only)
  • Further competition - Evaluate suppliers based on criteria relevant to your organisation

Please ensure to follow any internal policies and the current Public Contract Regulations and refer to the user guide, under the heading ‘How to call off the framework’ for considerations and top tips when choosing your procurement route.

 

Providers

There are 18 awarded suppliers across the 12 lots, 55% of which are SME’S, providing a great mix of providers who can deliver high quality services to the whole of the public sector.

Period: 21 February 2023 - 20 February 2025
Extension Opportunities: 1 x 24 month extension available after initial 2 years (20th February 2027)
Contract Notice: 2022/S 0000-027908
Award Notice: 2023/S 000-005916
Geographic Coverage: National

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Free support available

The route to market for this solution is either a direct award or further competition and our experienced team are on hand to help you through every step of the process – offering practical advice and support when you need it.

Our free support includes:

Direct award support

   • Assessment of your needs and advice on the best approach
   • Market and supplier insights
   • Technical know-how on how to procure specific service, works or product
   • Compliance with the PCR2015
   • Assistance in the completion of the documentation
   • Advice on the call-off terms and conditions
   • Advice on the KPIs
   • Assistance with or management of the supplier pre-engagement

Further competition support

    • Assistance with or management of the supplier pre-engagement
    • Assistance and guidance in the drafting of the documentation, including the provision of template documents
    • Advice on the specification, including the provision of anonymised specifications
    • Advice on the award criteria, including sustainability to ensure compliance
    • Advertising the further competition on YPO’s e-tendering portal – ProContract, and full administration of the process, including clarification log management
             There are three ways to run a further competition via ProContract
                  1. YPO can administer the full end-to-end further competition process
                  2. Request temporary access to ProContract and run the further competition yourself or with our support
                  3. If you're a current user of ProContract you can access and use our solutions directly without our involvement. View the 'How to access YPO’s frameworks directly' user guide.
    • Running or supporting the evaluation process
    • Moderation of the evaluation process
    • Drafting/checking award and rejection letters, including provision of template documents


Standard documents available

   • Further competition template
   • 
Specification examples
   • Award questions examples
   • Pricing matrix
   • Award and rejection letters
   • Call-off contract terms and conditions

 

  • Lot 1 - Business Application Systems

  • Lot 2 - HR, Payroll and Workforce Management

  • Lot 3 - Financial and Accounting Management

  • Lot 4 - Environmental, Street and Waste Management

  • Lot 5 - Election Management and Citizen Services

  • Lot 7 - Library Management

  • Lot 8 - Procurement and Contract Management

  • Lot 9  Land, Housing and Property Management

  • Lot 10 Booking Systems and Management

  • Lot 11 Education Management and Learning Systems

  • Lot 12 Health and Social Care Systems


Making your working life simpler with YPO

We know just how important it is to have the most up-to-date and innovative equipment and systems for your organisation. In this video, we depict the use of various technologies (systems and equipment) that can be procured through YPO frameworks:



 

 The Access Group logo   Access is a leading provider of software for health, local government, and care organisations across the UK. Over the last 30 years, we have developed specialist software solutions for NHS Trusts and local authority social care, commissioning, youth service, and education departments. Our portfolio of integrated solutions empowers professionals in healthcare, support, and social care services to deliver joined-up quality and preventative care. With a joined-up approach to connecting people, data, and the services they require, we put the needs of the individual at the centre of everything we do, leading to improved health and care outcomes.
     

Cloud Energy logo

  

Arbor's MIS (Management Information System) is the hassle-free way for schools to get work done. With Arbor you can easily manage your school's essential daily admin, record important student information, create intuitive reports and act on everything important, fast - so you and your staff can focus on what matters most. Arbor can also bring all your MAT (Multi-Academy Trust) schools onto one system and makes daily admin more powerful and less stressful.

     
 Eticom logo   Asprey Management Solutions has provided commercially proven software solutions and supporting services to a prestigious list of Local Authorities and Housing Associations since 2002. Our focus is holistic asset management, providing a comprehensive best of breed solution to assist our customers in managing the wide-ranging demands of today’s complex environment. With extensive and continued investment in our dedicated asset management solutions, we ensure our clients have the latest technologies, tools and advice on hand to manage current and future demands.
     
 Insite logo   Bibliotheca has delivered solutions in over 30,000 libraries worldwide utilising our unique local capacity and capability to develop and provide our customers the best solutions and service. We are market leaders in software, self-service, automation & open library solutions, constantly innovating to develop solutions that facilitate and enhance library operations. We are committed to partnership, collaboration and interoperability with libraries through the creation of new, and compliance with, globally recognised library standards. Our focus will always be to put libraries at the forefront of our business.
     
 Causeway   Causeway Technologies was founded in 1999 by Phil Brown. Headquartered in Buckinghamshire in the United Kingdom, it serves over 3,000 customers and has over 500 employees. Causeway provides enterprise and cloud software solutions to support the construction and maintenance industry, serving consultants, contractors, suppliers and their clients.
     
 Ista logo   Chess is one of the UK’s leading independent and trusted technology service providers, employing 340 skilled people across the UK, supporting over 30,000 organisations. Chess helps you to connect your people, protect your data, grow your business, reduce your costs and work better together, which means your business, your people and your customers can thrive. At Chess, we’re passionate about our unique culture and our continuous investment in our people to be industry experts. We’re extremely proud that our people voted us No.1 in ‘The Sunday Times 100 Best Companies to Work for’ list 2018, and we continue to celebrate over 14 years in the top 100.
     
 Civia supplier logo   With over 30 years of sector experience, we’re committed to putting people first and continually improving outcomes for citizens. We are building on over 22 years of solid year on year growth, and our digital technologies are already trusted to deliver better outcomes for over 90 million worldwide. Through our commitment to turning ideas into action, we help over 2.5 million professionals deliver the public services of the future every day. From people to property management, classrooms to carparks – we’re here to help.
     
 compass informatics   Compass Informatics is a location technologies and analytics solutions and services based company assisting government and commercial organisations to deliver more efficient operations, protect their assets and meet regulatory requirements. We combine tools including Geographical Information Systems, Earth Observation, analytics, and IT systems development to achieve this, combined with over 25 years of experience and strong partnerships with proprietary software providers meaning we can maximise Out Of The Box capability and integrate systems to generate strong, customised solutions for clients specific needs. Utilising Earth Observation, Machine Learning and supporting Artificial Intelligence, Compass are able to generate intelligence from existing datasets to support business growth and delivery objectives.
     
 Switch2 logo   Insight Enterprises, Inc. is a Fortune 500 solutions integrator with 11,500 teammates worldwide helping organisations accelerate their digital journey to modernise their business and maximise the value of technology. We enable secure, end-to-end transformation and meet the needs of our clients through a comprehensive portfolio of solutions, far-reaching partnerships, and 33+ years of broad IT expertise. Rated as a Forbes World’s Best Employer and certified as a Great Place to Work, we amplify our solutions and services with global scale, local expertise and a world-class e-commerce experience, realising the digital ambitions of our clients at every opportunity. Discover more at uk.insight.com.
     
 Sycous logo   Liquidlogic is the UK’s fastest growing supplier of software for local authority social care and education management services. Liquidlogic’s software is built on a modern platform which is flexible, intuitive, secure and constantly refreshed. Liquidlogic’s parent company is System C, a leading supplier of healthcare IT to the NHS.
     
 Vital Energi logo   Matrix Booking produces world-leading Software-as-a-Service (SaaS) resource booking and workplace collaboration software. Its award-winning design and advanced functionality enable organisations to optimise desk, resource, room, and estate usage. Supporting organisations globally with workplace solutions for over a decade, Matrix Booking provides an easy way to book office space through intuitive and user-friendly applications. Colleagues can search for their team members and reserve spaces to facilitate collaboration whilst in the office. At the same time, organisations can better understand occupancy rates that will inform their wider workplace strategy.
     
 Watkins Energy logo   Panacea Applications Limited is a leading provider of intelligent and flexible software solutions. Our award-winning online software streamlines your tender and contract management, project and account management and reporting, improving service delivery by automating low-value, time-consuming tasks. With Panacea Software you can oversee all procurement procedures and contracts, from e-tender through to call-off and order acceptance, in real-time, with a complete audit trail. Panacea Software is fully compliant with UK procurement legislation. It interfaces with Find-a-Tender and Contracts Finder services and is consistently up-dated for on-going adherence to new and changing requirements of the government’s procurement reform programme.
     
 Ricoh logo  

Over the last 75 years, Ricoh has built strong, long-lasting relationships with public sector bodies. We provide you with innovative digital solutions, products and services that align with your goals, adding value through efficiencies and enhancing the users and customers experience. Ricoh IT services are experts at successfully delivering Digital Workplace Services on time and on budget, creating modern hybrid workspaces across all size and scales of organisations. Our innovative solutions are created in partnership with first class technology vendors and the vision of our customers provides the foundation on which we build. Ricoh’s UK based Consultancy Services team are focused on working alongside organisations to unlock the potential of workplaces enabling flexibility and innovation as we adapt to changing business climates.

We offer bespoke services to develop technology and create processes that inspire your people and develop effective, flexible workplaces which includes, RICOH Spaces a cloud hosted platform designed to optimise your organisations desk bookings, space bookings, car parking and wayfinding requirements. At Ricoh, we always listen to our customers and provide you with innovative solutions, products and services that align with your organisations goals.

     
 Sirsidynix Logo   SirsiDynix provides innovative technology solutions and services to public, academic and special libraries across the UK and globally. Our customer base features some of the smallest libraries through to the largest consortia with feature rich functionality including core library transactions, marketing engagement, events and mobile solutions. Our customers work with us as partners, not just suppliers. We believe in delivering the best library user experience.
     
 Fusion Education People Solutions Logo   Fusion Education People Solutions - Staff Absence Management Limited We are education people specialists that provide impactful HR software and services to help you manage your people and deliver the best outcomes for the children. Working with schools, academies, Trusts and colleges across the UK, we have used our HR expertise to fuse together HR services and HR software to provide our customers with a complete end-to-end people management support. Our HR software suite includes SAMpeople our HRIS and FACE-Ed our recruitment ATS, that link seamlessly to provide a one stop solution to manage all aspects of people management including employee data and reporting. Supporting over 1200 schools and over 100 Multi Academy Trusts, we are fast becoming the go to HR solution for the sector.
     
 Symology Logo   Symology develops and supplies the most advanced range of integrated Infrastructure Asset Management and Street Works solutions. Serving Environmental, Street and Waste Management, including but not limited to, highways, bridges and structures, street lighting and street works. Our industry vision, user-focused approach and 40+ year history of supplying proven solutions enables us to help our customers streamline their business processes and create best value operations.
     


“Savings on software subscription of £29,700 per annum time savings – 80% reduction in administration time otherwise involved in the procurement and purchase of services managed on this system. At least £115,000 savings on purchased goods created using automated further competition integral to this solution. ”  


Sheffield City Council

 

 


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