Appropriate Adults DPS – 1015

A Dynamic Purchasing System (DPS) is an electronic system established to purchase goods, works or services which remains open throughout its duration for the ongoing admission of suppliers/providers meeting the minimum selection criteria and allows pre-qualified suppliers/providers to participate in customer’s further competition for in scope services.

Benefits of using the DPS:

• Flexibility to respond to changes in the market and offer local suppliers/providers and SME’s the opportunity to bid and be awarded to the DPS.
• Providers not meeting the minimum standard for admittance onto the DPS can resubmit.
• Reduced timescales – customers do not need to run a full OJEU procurement if procuring via the DPS.
• Assured provider standards – providers appointed onto the DPS are ‘pre-qualified’ as to their general suitability.
• Volume and increased leverage in the market.
• Pre-defined terms and conditions – when awarding contracts customers have the option to use YPO’s call-off terms and conditions as established and previewed by eligible suppliers/providers, their own terms, and conditions.
  
  

Free support available

The route to market for this solution is via a further competition and our experienced team are on hand to help you through every step of this process – offering practical advice and support when you need it.

Our free support includes:

Further competition support

    • Assistance with or management of the supplier pre-engagement
    • Assistance and guidance in the drafting of the documentation, including the provision of template documents
    • Advice on the specification, including the provision of anonymised specifications
    • Advice on the award criteria, including sustainability to ensure compliance
    • Advertising the further competition on YPO’s e-tendering portal – ProContract, and full administration of the process, including clarification log management
            • There are three ways to run a further competition via ProContract
                  1. YPO can administer the full end-to-end further competition process
                  2. Request temporary access to ProContract and run the further competition yourself or with our support
                  3. If you're a current user of ProContract you can access and use our solutions directly without our involvement. View the 'How to access YPO’s frameworks directly' user guide.
    • Running or supporting the evaluation process
    • Moderation of the evaluation process
    • Drafting/checking award and rejection letters, including provision of template documents

Standard documents available

   • Further competition template
   • Specification examples
   • Example award questions
   • Pricing matrix
   • Award and rejection letters
   • Call-off contract terms and conditions

• Report raises alarm over police detention of vulnerable suspects in England and Wales 
  This report highlights some of the issue surrounding the Appropriate Adults agenda and is a useful article for those working with children and vulnerable adults.
  

• National Appropriate Adult Network
  
  This report highlights the volume of 'mentally vulnerable' people in police custody and voluntary interviews, many not identified as needing appropriate adults.

“Using the YPO DPS has saved us time and resource. Claire and Andy are friendly and approachable, and they clearly explained the procurement process for accessing & using the DPS, as well as the options for mini-competition which was run through the e-tender system that we use for the majority of our procurement activities: www.supplyingthesouthwest.org.uk. YPO were supportive and flexible, enabling us to be able to follow the process and award a contract.”

Greg Jackson, Senior Procurement Officer (Corporate & Children’s) - Dorset Council

“Using the Appropriate Adults DPS speeded up our procurement process, which has meant that we have been able to get a new service in place ahead of our original schedule. As the commissioner drafting the specification, it was really useful to have a template that I could work from and amend to fit our local circumstances. Not forgetting that Claire and Andy were great.”

Lucy Johns, Commissioning & Transformation Lead - Dorset Council