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bespoke procurement services
Our bespoke procurement services provide you with access to experienced practitioners, promptly and efficiently meeting your needs when required.
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IT Hardware, Asset Recycling and Data Destruction - 1161

Our dedicated team is here to support you with specialist knowledge and tailored frameworks to meet your needs. We can help you source cost-effective solutions with our range of compliant frameworks and dynamic purchasing solutions, giving you easy access to market leaders in a variety of services
Students using computer

Details

Department for Education logo

Department for Education approved framework

 

The Supply of Sustainable Hardware framework offers a dedicated lot for refurbished hardware, providing cost-effective, high-performance, and reliable products. It allows flexible contract periods tailored to customer needs and features a wide selection of 13 suppliers with strong industry expertise. The simplified lot structure makes it easy to understand and supports multi-lot call-offs, enabling customers to procure comprehensive solutions from a single provider. YPO offers full support throughout the procurement process, including document preparation, competition management, and evaluation, all at no cost. The framework is user-friendly, requiring only a clear presentation of requirements to the market, and is fully compliant with UK procurement legislation, eliminating the need for a full EU process. It also ensures access to the latest technology, adapting to evolving equipment and service offerings throughout its duration.


Providers

There are 13 awarded suppliers across the 3 lots, over 60% of which are SME’S, providing a great mix of providers who can deliver high quality services to the whole of the public sector.

Key Facts on this Framework

Period:
29 May 2024 - 28 May 2028
Extension Opportunities:
1 x 24 month extension available after initial 2 years (28th May 2028)
Contract Notice:
TBC
Award Notice:
TBC
Geographic Coverage:

Free support available

The route to market for this solution is either a direct award or further competition and our experienced team are on hand to help you through every step of the process – offering practical advice and support when you need it.

Our free support includes:

Direct award support

   • Assessment of your needs and advice on the best approach
   • Market and supplier insights
   • Technical know-how on how to procure specific service, works or product
   • Compliance with the PCR2015
   • Assistance in the completion of the documentation
   • Advice on the call-off terms and conditions
   • Advice on the KPIs
   • Assistance with or management of the supplier pre-engagement

Further competition support

    • Assistance with or management of the supplier pre-engagement
    • Assistance and guidance in the drafting of the documentation, including the provision of template documents
    • Advice on the specification, including the provision of anonymised specifications
    • Advice on the award criteria, including sustainability to ensure compliance
    • Advertising the further competition on YPO’s e-tendering portal – ProContract, and full administration of the process, including clarification log management
            • There are three ways to run a further competition via ProContract
                  1. YPO can administer the full end-to-end further competition process
                  2. Request temporary access to ProContract and run the further competition yourself or with our support
                  3. If you're a current user of ProContract you can access and use our solutions directly without our involvement. View the 'How to access YPO’s frameworks directly' user guide.
    • Running or supporting the evaluation process
    • Moderation of the evaluation process
    • Drafting/checking award and rejection letters, including provision of template documents


Standard documents available


   • Further competition template
   • Specification examples
   • Award questions examples
   • Pricing matrix
   • Award and rejection letters
   • Call-off contract terms and conditions

Lot 1 - Supply of Sustainable Hardware

Lot 2 - Supply of New Hardware

Lot 3 - IT Asset Recycling and Destruction
ACS Technology Group Limited

CCS Media Limited

CDW Limited

Comcen Computer Supplies

Kingsfield Computer Products Limited

Nexus Fusion Limited

Phoenix Software Limited

Pure Data Solutions Limited

Rapid IT Recycling Limited

Restore Technology Limited

S2S Electronics Limited

Stone Technologies Ltd, T/A, Converge Technology Solutions

Storm Technologies Limited
“Achieved £19,385 in savings and - We ran a benchmarking exercise under Lots 1 and 2 to understand product availability and cost difference between new and sustainable options. Some suppliers did not provide sustainable pricing option at all which was a concern as they were awarded to that Lot. We achieved good savings against pricing previously benchmarked prices received from 1 supplier which has enabled us to purchase some equipment at a higher spec than originally considered and still kept within the budget. 
The ability to direct award following the benchmarking exercise was really helpful in order to obtain competitive pricing but not be tied down to a specific supplier where certain requirements did not necessarily meet our requirements. 
Due to the savings recognised in the benchmarking exercise, we were also able to purchase higher spec equipment in some areas to benefit the schools.”
-Andy Watson / Nadine Clarke (King Edwrd VI Academy Trust Birmingham)

“My experience of using the Framework Agreement has been very positive. The YPO team have been fantastic and ever so helpful and I’m very grateful to them for all their help and advice with the call off process.”
-Debbie Reed (Brighton & Hove City Council)

“Savings of circa £50,000, lots 2 and 3 - Simple and easy to use.”
-Watford Borough Council

“Good, experienced procurement team. Very helpful.”
- Office of the Parliamentary and Health Service Ombudsman

Find out more

Thank you for your interest in our framework offering. YPO's team of procurement experts are here to help you put compliant contracts into place quickly and easily. Please fill out the form below and a member of the team will be in touch shortly.