Insurance Brokerage & Insurance Procurement Frameworks

Insurance Brokerage Framework and Insurance Placement DPS

Our dedicated team is here to support you with providing guidance on the process of insurance brokerage and placement. This framework addresses the challenges you are facing when it comes to procuring insurance cover

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Framework Period	05 July 2023 - 04 July 2027
Extension Opportunities	None
Contract Notice	2023/S 000-010100
Award Notice	2023/S 000-021130
Geographic Coverage	National

Insurance brokers play a key role in the procurement of insurance as they are a full time specialist, with professional skills in handling the insurance business, providing customers with advice on existing programmes. Our Insurance Brokerage framework is designed to allow for a direct award of the contract to the chosen insurance broker or to allow for a bench-marking exercise of insurance brokers knowledge and market strengths. The aim is to create better transparency and understanding around the use of an insurance broker, and on how to appoint one, so in the next step the insurance procurement process a real competition and value for money can be generated.

Benefits of insurance broker:

• Access to insurance expertise and knowledge

• Achieves value for money in insurance programmed design

• Ability to service all areas of the business including placement of niche and specialist covers

• Supports your disclosure of material information

• Access to consultancy advice on diverse range of risks and issues relating to insurance

• Advices on new risks and coverage required, value added solutions and innovation

A broker is your gateway to the insurance market. Without them you will limit your insurance competition.

The Broker awarded on to this framework are:

• Arthur J. Gallagher Insurance Brokers Limited

• AON UK Limited

• Marsh Limited

• Willis Limited

Framework Period	21st May 2024 - 23rd February 2029
Extension Opportunities	5 year until 20th May 2034
Contract Notice	2024/S 000-003581, corrigendum:2024/S 000-008258
Geographic Coverage	National

Insurance Placement Dynamic Purchasing System (DPS)

The insurance market is dominated by a few market leaders who can offer all types of classes of insurance. However, there are a big number of insurers who are niche or specialist, who do not have the capacity to deliver all the insurance requirements but will be able to offer competitive quotes on individual lines. Also the nature of the insurance market is cyclical, characterised by fluctuating availability of insurers. Insurers join and leave the public sector depending on the market conditions.

Insurance Placement DPS gives customers an access to wide range of insurers such as: direct dealing insurers, broker only insures, managing general agents, Lloyds of London Syndicates.

The insurance placement DPS has been set up to benefit both insurers and tendering customers. The approach allows you to:

- customise your requirement
- access dynamic and fluid insurance market
- increase competition and shape the market as insurers can join an any time during the DPS's period of validity
- procure any type of cover including highly specialist and niche insurance
- streamline the process as both insurers and the types of covers can be easily identified
- create a level playing field for insurers

YPO's team is continuously working with the insurance industry to ensure the DPS offers the best route to the insurance market

Suppliers can join the DPS at any time. At the time of writing, the below suppliers have been awarded on to the DPS:

• Alesco Risk Management Services LIMITED

• Allianz Insurance PLC

• Ark Syndicate Management LIMITED

• Aspen Insurance UK LIMITED

• AON UK Limited (AON Underwriting Managers)

• Avid Insurance Services LIMITED

• Aviva Insurance Limited

• Blagrove Underwriting Agency LIMITED

• British Engineering Services Limited

• CNA Insurance Company LIMITED

• HDI Global Specialist SE - UK

• Intact Insurance UK Limited

• Aon UK Limited t/a Maven Public Sector

• Protector Insurance

• Risk Management Partners LTD (RMP)

• Swiss RE International SE, UK Branch

• Travelers Insurance Company LIMITED

• Motor Accident Protection Services LIMITED (MAPs)

• Zurich Insurance Company LTD

Please contact us for the most up-to-date list of suppliers.

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“We found YPO extremely helpful when using their framework in our requirement to appoint companies for two insurance service projects. Sarah and Maria from the Corporate and Financial Services Team provided the required guidance and support on all stages of the process from the specification of our needs through to the award of contract. This in turn ensured that we achieved a successful outcome in appointing the right provider for both projects.”

Bury Council

“We were very happy with the efficiency of all staff who were always quick to respond to queries. Overall we feel the tender process went as smooth as it could and we achieved savings compared to last year whilst not compromising on any of the contracts.”

Barnsley Metropolitan Borough Council

“YPO provided an easy to use facility to advertise the opportunity to bid for the Powys County Council insurance programme. Of particular note was the ease in which clarifications were able to be raised by bidders and how these were communicated to the council. The Insurance Placement DPS ensured that time was not wasted on assessment of bidders to ensure compliance with financial security requirements and other bid compliance matters. These activities would have had to have been completed by the council had the framework agreement not been in place, diverting attention away from the core functions and facilitation of the insurance programme re-tender. YPO officers were quick to respond to queries and provided an excellent route to market for the council. ”

Powys County Council

“The YPO service provided a clear and transparent procurement process for this contract. The overall process was simple to follow and ensured that the service could be supplied within the required deadlines.”

Derby Homes

“Framework documents and templates were very helpful and as always assistance by the YPO team excellent.”

Chester West and Chester Council

“Friendly, helpful and knowledgeable staff for whom no request or query was too much trouble. Access to a ready pool of pre-qualified insurers, keen to do business with the public sector, leading to high quality competitive bids for every lot. Straightforward process, enabled by effective and efficient support from the insurance team.”

Warrington Council

“YPO have been absolutely brilliant and breathtakingly efficient. We will be using YPO again.”

Dudley Metropolitan Borough Council

“YPO has been very efficient and helpful throughout the tender process and we are satisfied the most economically advantageous tender outcome possible has been achieved for the Council’s leaseholders.”

London Borough of Sutton

“Framework was easy to access and support from YPO dealing with clarification questions was beneficial.”

Blackburn with Darwen Borough Council

“YPO’s Insurance Team – in particular Tom Harkin and Maria Hadro - have been very helpful and quick to respond at every stage and have certainly helped the procurement to run smoothly. Rutland received competitive bids for all Lots and achieved savings.”

Rutland County Council

“Good supplier selection available, easy to use documentation (clear pricing structure, guidance within on how to complete Call-Off Terms etc) which resulted in an efficient process.”

ExtraCare

“Very helpful staff, helped to support with a urgent tender. Savings have been excluded due to combining of insurance policies of several authorities. ”

North Yorkshire Council

“May I take this opportunity for your help and guidance (and patience) throughout this whole process. You have helped make a difficult process easy to follow with your expert guidance. ”

Cyngor Sir Ddinbych Denbighshire County Council

“I am very grateful for the administrative efficiency of the YPO team throughout the whole process. This enabled the Council to focus on the technical aspect of the insurance tender ensuring that the services procured were suitable for our requirements. This is particularly welcome for a small Council where the insurance team has few members. Interest in the tender was good and a range of responses were received. Whilst it is not possible to put a precise figure on any savings achieved the framework placed the Council in the position to obtain best possible terms from the market. I would like to place on record my gratitude to the YPO team. ”

Broxbourne Borough Council