Saving money by buying better
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Saving money by buying better

05 May 2016 By The YPO Team

teacher working out budget

Working closely with hundreds of schools across the country, we know only too well the financial challenges facing the majority of schools - primary, secondary and academies.

It is the responsibility of schools and, in many cases school business managers, to manage finances effectively and ensure good value for money is being achieved at all times. We know that there are many schools that are already doing this and doing it well, but it is always worth considering whether more can be done. Below we have highlighted some simple steps to help schools achieve big savings. By buying better, schools can really maximise resources.

Don’t do it alone

Think about collaborating with other schools or academy trusts to combine your buying requirements. Bulk buying on essential classroom resources is a very effective way to save money.

Plan ahead

By forward planning, you can be confident that your school is getting good quality products and services at a competitive price. Don’t be lured by attractive pricing only to find that delivery costs are substantial or that you have to pay a premium for next day delivery. Before making a purchase, double-check the returns policy to make sure you can return any unwanted or unsatisfactory products.

Make the most of offers

Look out for sales and discounts on your favourite products throughout the year, to make sure your money is going as far as it possibly can. Our annual Budget Stretcher promotion is a great time to purchase your favourite branded products for less than you’d normally pay. 

Customer Service

We all appreciate good customer service, particularly if you have a specific query or require some advice about an order. A friendly voice on the other side of the phone can save you time as well as provide advice and guidance on best value deals, which may have been overlooked, or service requirements.

Look for added value

Loyalty schemes are commonplace amongst most retailers these days but look for the schemes which really do give something back to your school. YPO’s share of profits loyalty scheme provides an opportunity for public sector customers to receive a share of our annual products, based on annual spending with us. 

Good contract management 

Schools are regularly tendering for essential services such as building maintenance, insurance or catering contracts. It is important to regularly review existing contracts to ensure your school is getting good value for money (as well the right level of service). When going out to tender, use an existing public sector framework, which will be fully compliant with procurement rules and gives your school a level of protection.


These are just a few simple ways of buying better, through which schools can deliver cost savings and achieve good value for money. For more advice on buying better please contact the YPO team at [email protected] 


Explore our Budget Stretcher offers for exclusive discounts on your favourite branded products across a range of categories, including stationery, craft, furniture, sports and more. 


Useful blogs:

Eight top tips to save energy over summer

Five wise ways to spend your leftover budget

Five top tips for saving money on printing

Categories: Education , Procurement

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