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YPO cosy collection
We're excited to be working in partnership with Cosy, a renowned supplier of high quality and imaginative products. Shop the full collection!
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  • Animated image for Facilities Management Facilities Management

    Essential services to help keep your school running smoothly.

  • Ingredients and cooking pans Food and Catering

    Everything you need for your school meals and catering requirements.

  • person working at a desk Furniture

    Helping you create inspiring spaces.

  • Computer screen and printer ICT

    Technology and communications to help you stay connected and current.

  • certificate and books Professional Services

    Supporting your people and professional services.

  • School bus Transport

    Help get your students from A to B.

  • light bulb Utilities

    Review your energy contracts to help save money.

school exercise books varied colours
Discover our complete range of exercise books.
Shop all
Blue school exercise book with ruled pages
Ruled paper exercise books for a range of subjects.
Shop ruled
Red school exercise book with squared paper
Squared paper exercise books, perfect for maths.
Shop squared
Always in stock essentials
Explore our large range of always available products and get what you need, when you need it.
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Making life easier for MATs
Explore the benefits YPO can provide to Academies and Multi Academy Trusts across the country.
Find out more
YPO range
Switch and save with our YPO range, with hundreds of products to choose from.
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To provide current perspective, expertise and guidance on the role of procurement in meeting net zero targets, public sector buying organisation YPO and local public sector innovation partnership iNetwork have come together again to host a series of free online webinars. Watch the series here.
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  • Construction worker Buildings and Construction

    Our expert team can help with building, construction, repairs and alterations. Browse our frameworks.

  • Meeting Corporate and Financial Services

    Help to increase efficiencies and provide better support to your people.

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    Find ways to reduce your energy consumption with our energy team.

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    Create environments that are tailored to your unique needs.

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Our energy supply contracts are available in a wide range of contract types and lengths, this often makes it difficult to know how to renew a contract that suits your needs.

However, we award through a competitive tender process which means that you can be sure your electricity, gas, solid fuel or liquid fuel contract is fully compliant with all public sector procurement regulations - making renewal much simpler already!

Here's three steps to making your renewals easy:

1 - Letter of Authority (LoA) 

A letter of authority or LoA is a legal document that authorises a third party to correspond with services on behalf of your or your business. By signing an LoA, we act on your behalf when requesting pricing, data, and price comparisons from our suppliers.

This authorisation from you allows us to give you a full picture of where exactly you could be saving money on your electricity and gas supply and to carry out a thorough comparison before you agree to any contract renewal.

This is a vital step in comparing energy prices, switching energy suppliers and producing an extensive comparison service. Here's a simple LoA template to help get you started. 

2 - Provide your invoices 

It's typical of gas and electricity suppliers to request all new customers to complete a new business form. This will provide them with the relevant data to produce the most accurate quotations for each meter point. 

To help you with this stage of a renewal, we ask you to send us a copy of your most recent invoice(s) so we can start the process for you. Majority of the details suppliers will initially ask for can be extracted from your invoices.

A new business form will then usually require some further details which can be requested from your current provider. We can tell you exactly what information is needed and input the additional data required to complete the form.

3 - New business forms and requests

This is where the comparison service comes into play. Once all the details have been confirmed and the new business forms have been completed, you can specify your business requests.

We will then send your new business requests onto the relevant suppliers. It's important to confirm what exactly you're looking for from your gas and electricity supplier.

This then enables us to investigate what contract option is best for you and discuss ways to reduce your gas and electricity bills as well as compare the benefits of every suitable energy company. There are many factors to consider when renewing your gas and electricity apart from savings, for example: contract length, flexibility of contract, combined services and renewable sources/energy.

What YPO do next?

We can help will all 3 stages of the renewal process, and will continue to source the best business energy contracts for you afterwards. Once we know what exactly your business requests are, we send on our quotation requests onto the supplier of your choice. After the requests have been confirmed we typically see quotations returned to us between 3-5 working days.

Our quotation requests include the following information: 

If you'd like YPO to help you with switching energy supplier, producing a comparison service or sourcing energy companies for your renewal, view our utility frameworks here. For more guidance and help on the process of procuring gas and electricity, liquid fuels and solid fuels, get in touch with the team!

energy officer
Author

Sam Johnson

Energy Officer
YPO
As Energy Officer, Sam supports the progress and execution of YPO's electricity and gas buying strategies and risk management tools against multiple flexible purchasing baskets. Using a defined strategy, Sam aims to optimise prices and reduce exposure to significant risks within the wholesale market. He achieves this by monitoring daily market conditions against seasonal normal demand within YPO's customer portfolio(s) - scoping opportunities into current and forward contract periods.