You may be interested in our MFDs and print management framework (RM3781) but have some queries about the term ‘further competition’. A further competition essentially means you can run a competition, between a set of pre-approved and pre-vetted suppliers, to find the best option for you. Here are some top tips on how to run a further competition for our MFDs framework.
Before running a further competition you should have accurate and up-to date information regarding your print infrastructure, to ensure suppliers can understand your current situation and accurately respond to the invitation to tender. As a minimum this should include;
- Organisational structure (number of locations, buildings etc.)
- Number of users and type (office, mobile or homeworkers)
- Annual print volume (colour and mono)
- Existing lease agreements, break-fix contracts or desktop services
- Number of assets in scope and type (photocopiers, MFDs, desktop printers, faxes, scanners etc.)
- Current spend
- Network infrastructure (number and location of servers, active directory, security standards etc.)
Print audits can help customers better understand their existing position and the data produced as a result of an audit can be used to develop future printing strategies.
Other tips include;
- Keep the pricing appendices as simple as possible as many are overly complicated and can lead to errors in completion, thus mismarking upon return.
- Give as long as long as possible to responders to return the completed tender, the greater the period between posting to tenderers and deadline will allow a better response, especially when the tender changes dynamic after clarifications.
- Answer Clarifications swiftly and in as much detail as possible as this will assist in meeting the deadlines and assist in the response being as relevant as possible.
Click here for more information on the framework.