If you’ve read the last blog in this series, you’ll now know what business travel is and what solutions are available to your organisation to help reduce the cost of your business travel. Let’s now take a look at some further benefits of using a public sector travel management services framework.
Often, organisations within the public or not-for-profit sector are up against tight budgets and are constantly being driven to improve efficiencies and create savings wherever possible. Travel is an area where these types of savings can be easily achieved.
While initially it seems there are a number of stumbling blocks to accessing this type of service for public sector organisations, the YPO travel management services framework has made the procurement of a travel management company (TMC) much easier and more accessible. Here are our top 5 reasons for utilising a public sector framework:
#1 The full tender has already been done, reducing your procurement timescale and cost.
Government approved frameworks are a fast, efficient, OJEU compliant way to market. The frameworks are required to follow strict regulations when procuring suppliers. Meaning you can rest assured that they have taken the necessary due diligence in reviewing the suppliers you will be using. Furthermore, the suppliers themselves will have gone to great lengths to ensure that they’re the right fit to provide a travel management service to your organisation. The time it will take your procurement team to find a suitable company is reduced dramatically, meaning you’ll have started saving money before you’ve even signed the contract.
#2 It’s easy
Rather than undergoing lengthy contract negotiations, frameworks offer an easy call-off process to get you signed up. The pre-agreed terms and conditions will be standardised across the framework and suppliers, and will be sure to have your interests covered.
This also means that you don’t need that specialist travel procurement knowledge in-house, which could be overkill for most public or third sector customers, for whom business travel is not a priority. Finally, the right TMC should offer you the support and expertise for rolling out a solution across your organisation, reducing your admin burden, and giving you the assurance that the process works.
#3 You can guarantee experience
In the travel industry, there are a few key players who have occupied the public and third sector space for a fair few years. This means that through a public-sector framework, you can be pretty sure that you’ll be able to find a company who has experienced working with an organisation similar to yours and will be able to offer expert advice on transforming such an emotive area within your organisation; in addition to the best ways to reduce spend and improve efficiencies in booking, monitoring and paying for your business travel.
#4 Size doesn’t matter
Lots of travel management companies will have certain criteria that they require their customers to hit before bringing them on board. These can be things such as contract scope, distribution of travel spend across travel types, % of online adoption required, and overall travel spend.
However, the benefit of a public-sector framework for you then is its combined buying power. A TMC will be able to offer you the same level of service as one of its larger corporate customers, even if your travel spend is nowhere near that threshold, precisely because of the easy call off process, and your association with the pre-agreed framework terms and conditions.
#5 Competitive fees and access to government rates
The larger buying power of a framework also means that suppliers can save customer costs in other areas too. Fees are kept minimal and very competitive, especially for the main travel types (usually rail and hotels), and there should also be exclusive access to government rates.