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Apprenticeships and Associated Training - 1086

Our dedicated team is here to support you with specialist knowledge and tailored frameworks to meet your needs. We can help you source cost-effective solutions with our range of compliant frameworks and dynamic purchasing solutions, giving you easy access to market leaders in a variety of services
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Details

YPO has developed a new iteration of the successful long-standing apprenticeships and associated training framework that has been running since 2018. This has been developed and improvements made to support the needs of the public sector when procuring apprenticeship standards, end point assessment and associated training in a variety of ways. Follow the link to search and procure apprenticeship standards.

The framework gives contracting authorities access to both regional and national providers.

The framework is structured into three tiers:
• Regions
• Routes
• Standards

YPO has created a solution that will be flexible and allow for new standards and providers to be added on a quarterly basis. We’ve created a 4 year timetable to give both providers and contracting authorities an understanding of the YPO activity timeline for this framework. This document can be seen under the 'framework documents' tab.

Documents

The framework documents are all available to download from the 'framework documents' tab above. Customers are required to create an account and sign in to download; the specification, standard lot breakdown, terms and conditions, call off terms and conditions and order form.

Contracting authority call-off period

We haven’t set a minimum or maximum length for any call-offs created by contracting authorities. Contracting authorities can create an agreed call-off based on the term they believe will suit their requirements.

Value of the framework

The apprenticeship marketplace is open to continuous change due to the fluctuations in the apprenticeship levy. The spend in this area is difficult to predict due to the market conditions and is anticipated to be between approximately £8 billion and £10 billion across apprenticeships and associated training.

Contracting authorities can carry out a direct award or further competition through the framework. Please see the 'framework documents' tab for guidance and template documents. All providers tender response and pricing schedules are shown here search and procure apprenticeship standards against each relevant standard they have been awarded onto the framework for.


Framework terms and conditions

YPO has agreed a set of framework terms and conditions; these are between YPO and the provider. These framework terms and conditions cannot be amended by the contracting authority or the provider.

To supplement the framework terms and conditions, YPO has created call-off terms and conditions for contracting authorities to put in place with the provider.

The call-off terms and conditions can be utilised to ensure that they fit your requirements and if both parties agree, they can be amended to support the delivery of the service.

Once the call-off terms and conditions are agreed you will need to specify these within the order form under the “amendment to terms and conditions” section. This can be completed either through the YPO apprenticeship website or through the offline process detailed above. The order form then forms the legally binding contract between you the customer and the provider.

Providers

The framework structure reopens the opportunity on a quarterly basis for new providers to join all tender documentation can be found at www.tendering.ypo.co.uk. Due to the constantly developing market of apprenticeships we want to ensure the framework is as flexible as possible, the structure of the framework allows existing providers to add standards to their offering at anytime (subject to successful evaluation). All live standards and providers offerings on the framework will be live on our bespoke apprenticeships website and updated accordingly when required.

YPO developed an over-arching specification that providers must deliver against when delivering an apprenticeship standard, end point assessments or associated training. The full specification can be downloaded from the Framework Documents tab located at the top of this page.

YPO's apprenticeship team can support you through your procurement. Contact us at [email protected].


Key Facts on this Framework

Period:
01 August 2023 - 31 July 2027
Extension Opportunities:
Contract Notice:
2023/S 000-005546
Award Notice:
TBC
Geographic Coverage:
National

Case Studies:

The YPO Apprenticeships and Associated Training framework has created multiple new career opportunities through our approved training providers. Here are two learner journeys to reflect upon and hear of their experience:

  • Hannah

  • Jordan
  •  

     

    Frequently Asked Questions:

  • About Apprenticeships
  • This short video will give you an overview of apprenticeships, end point assessment and the apprenticeship standards.



  • Understanding the Procurement Process for Apprenticeships
  • Are you wanting to understand how YPO procured and structured the apprenticeship framework this quick video should help answer your questions. Including information on call-offs, framework structure and procurement routes.



  • Adding Providers and Standards to the YPO Framework
  • This video will provide an overview of how standards are developed and approved by the Institute of Apprenticeships. It then details how YPO allows new providers and new ESFA standards to be added to the YPO framework on a quarterly basis, including details on the relevant timetables and how YPO attracts new providers to support developing the sector.



  • Why Should I use the YPO Framework?
  • YPO has now been supporting the public sector to procure apprenticeships for over 18months and in that time we have developed significant knowledge in the sector and supported both providers and contracting authorities. We have developed a simple and easy to use website for you to procure your standards, this short video provides details on how the YPO framework may help your organisation.



  • YPO Apprenticeships Framework Advice and Support
  • The YPO apprenticeship team can support you as much or as little as you like, we are available for meetings and calls to guide you through the process. This video discuss the ways in which we can help you procure from your local apprenticeship market.



  • Apprenticeship Pricing
  • The YPO framework has asked providers to provide costs for delivering apprenticeship standards, in this short video we will discuss how you can utilise the framework pricing and how it aligns to the banding costs.

    Free support available

    The route to market for this solution is either a direct award or further competition and our experienced team are on hand to help you through every step of the process – offering practical advice and support when you need it.

    Our free support includes:

    Direct award support

       • Assessment of your needs and advice on the best approach
       • Market and supplier insights
       • Technical know-how on how to procure specific service, works or product
       • Compliance with the PCR2015
       • Assistance in the completion of the documentation
       • Advice on the call-off terms and conditions
       • Advice on the KPIs
       • Assistance with or management of the supplier pre-engagement

    Further competition support

        • Assistance with or management of the supplier pre-engagement
        • Assistance and guidance in the drafting of the documentation, including the provision of template documents
        • Advice on the specification, including the provision of anonymised specifications
        • Advice on the award criteria, including sustainability to ensure compliance
        • Advertising the further competition on YPO’s e-tendering portal – ProContract, and full administration of the process, including clarification log management
                 There are three ways to run a further competition via ProContract
                      1. YPO can administer the full end-to-end further competition process
                      2. Request temporary access to ProContract and run the further competition yourself or with our support
                      3. If you're a current user of ProContract you can access and use our solutions directly without our involvement. View the 'How to access YPO’s frameworks directly' user guide.
        • Running or supporting the evaluation process
        • Moderation of the evaluation process
        • Drafting/checking award and rejection letters, including provision of template documents

    Standard documents available

       • Further competition template
       • 
    Specification examples
       • Award questions examples
       • Pricing matrix
       • Award and rejection letters
       • Call-off contract terms and conditions

     

    Watch:

  • YPO's New Apprenticeships Framework

  •  

  • Webinar - A Provider’s Guide on How to Bid for Apprenticeships and Associated Training with Charlotte Kennett



  • Engaging your organisation



  • Attracting the right individuals



  • Apprenticeship Levy for Education - Back to Basics

  • Blogs:

  • Continuing apprenticeships with home learning
    We are slowly resuming life before lockdown but the ‘new normal’ is on the horizon and a cloud of uncertainty continues to shadow the apprenticeship market. So, what is being done to ensure the success of apprenticeships going forward?

  • Apprenticeship standards and their growth
    Apprenticeships are becoming an increasingly important part of the long term plan to improve workforces and develop enhanced productivity across the UK. The way apprenticeships work and their providers have majorly developed since they were first introduced.

  • Apprenticeship levy of the future
    Does the apprenticeship levy develop the next generation of worker? In my view, the answer is yes! Although there’s some amends to the levy that could make it more productive, all in all, it really is helping develop the future generation of workers.

  • Choosing an apprenticeship training provider
    With over 2000 apprenticeship training providers, it can be difficult to find the right apprenticeship training provider. We've compiled a list of training provider business requirements that you should always consider when procuring apprentices.

  • Attracting the right apprentices
    There’s two ways to bring apprentices into your organisation. You can bring in new apprentices by recruiting externally, or you can look at current employees and look at ways of developing them. Both can benefit your organisation.

  • How apprenticeships can support UK skill shortages
    With the changes that Brexit will present, there is likely to be an impact on temporary workforces within the Housing Sector. This is because recruiters are increasingly looking to EU nationals to fill skills shortages. REED's Business Development Director has written a blog discussing Brexit further, looking at statistics, the housing sector and how REED are preparing.

  • Engaging your organisation with apprenticeships
    Apprenticeships can support every department in your organisation. It also helps the local agenda and develops individuals from all ages within your region.


  • Testimonials:

    “West Yorkshire Fire and Rescue Service (WYFRS) were looking to award a compliant contract for their apprenticeship requirements in a couple of areas. The organisation is under pressure to make sure they are fully using the apprenticeship levy funds before they start decreasing after 24 months of being in the account. WYFRS has recently awarded via the YPO Apprenticeship framework Supply Chain Practitioner - Level 3 and separately for Level 5 Operations/Departmental Manager. WYFRS have been impressed with the YPO team so far and the framework has helped to significantly reduce the time to start apprentices on their learning programme.. YPO were supportive and flexible, enabling us to be able to follow the process and award a contract.”

    West Yorkshire Fire and Rescue Service (WYFRS)

     

    Are you interested in delivering an apprenticeship standard? If so, please follow these steps:

     

     

    1. Register on the YPO tendering portal (ensure you set your organisation up against the correct CPV codes): https://tendering.ypo.co.uk

    2. Locate the 1086 – Apprenticeships and Associated Training opportunity for the current live round.

    3. Check the tender portal on a frequent basis to view all live opportunities.

    4. Read the ITT document thoroughly.

    5. Read appendix F – What is a Framework and How to Bid Document.

    6. Complete all required information and supporting appendices.

    7. Return the completed documents via Pro Contract by the deadline provided in the ITT document.

    8. In line with the timetable within the ITT you will receive notification of the outcome as per the date specified.

     

    Provider Portal

    Welcome to our new Provider Portal for current providers – click here to access
    (guidance available here)

     

    Due to the size of the market, YPO have developed a search portal to deliver the procurement of apprenticeship standards. The search functionality allows contracting authorities to search and procure apprenticeship, associated training and end point assessment organisations.



    Contracting authorities will have the ability to:

    • Search for an apprenticeship via regions

    • Search for an apprenticeship via the route

    • Search for a specific standard

    • Filter providers through a range of sub-criteria

    • Direct award through the portal

    • Carry out a further competition through the portal

    • Download all provider framework responses

    • Download all provider framework pricing

    • Download provider information sheets

     

    All information that YPO received as part of the tender process can be viewed by contracting authorities. This information is commercially sensitive, so contracting authorities will be required to log into the portal.

     

    To utilise the search functionality please click here. 



    Find out more

    Thank you for your interest in our framework offering. YPO's team of procurement experts are here to help you put compliant contracts into place quickly and easily. Please fill out the form below and a member of the team will be in touch shortly.

    Find out more

     

    Thank you for your interest in our framework offering, which can help you put compliant contracts in place. Please fill out the form below and a member of the team will be in touch.