Technology and Communication | Electronic Office Supplies

Electronic Office Supplies - 1039

Our dedicated team is here to support you with specialist knowledge and tailored frameworks to meet your needs. We can help you source cost-effective solutions with our range of compliant frameworks and dynamic purchasing solutions, giving you easy access to market leaders in a variety of services

This framework agreement is for the supply of Electronic Office Supplies such as Ink Cartridges, Toners and Consumables. This framework is split into 2 lots to offer direct award call-off or further competition.

Lots:

Lot 1 - Electronic office supplies from multiple suppliers – Direct award and further competition

Lot 2 - Sole supplier Portal for electronic office supplies, consumable and IT peripherals – Direct award. Click here for the supplier portal.

Free to access, easy to utilise and designed to meet the needs of all public sector organisations including Central Government, Charities, Housing, Education, Emergency Services, Local Authority and NHS establishments.

Documents

The framework documents and templates are all available to download from the 'Documents' tab above. Please complete and return the NDA Access Agreement if you would like sight of the tender documents including specification, terms and conditions, criteria etc. On submission to YPO, please confirm what further information you require from the team, and we will be happy to assist.

Contracting authority call-off period

YPO have not set a minimum or maximum length for any call-offs created by contracting authorities. Contracting authorities can create an agreed call-off based on the term they believe will suit their requirements.

How to call-off

To call off this agreement you may consider:

Price on demand - Award direct to a chosen supplier after conducting a simple and fast 100% price quotation (under threshold only)

Further competition - Evaluate suppliers based on criteria relevant to the CAs organisation

Please ensure to follow any internal policies and the current Public Contract Regulations and refer to the user guide, under the heading ‘How to call off the framework’ for considerations and top tips when choosing your procurement route.

Providers

There are 5 awarded suppliers across both lots, 40% of which are SME’S, providing a great mix of providers who can deliver high quality services to the whole of the public sector.

YPO's ICT team can support you through your procurement, to find out more or for any enquiries contact us at [email protected].

Public Downloads

This framework is compliant with UK/EU procurement legislation –we have done the work, so there is no need for you to run a full EU procurement process, reducing risk and timescales for customers.

Assured supplier standards – Suppliers listed on the framework were assessed during the procurement process for their financial stability, compliance to legislation, experience and technical and professional ability to give customers confidence of a quality service.

Supplier choice -With 5 providers available on the framework across both lots, this offers excellent choice.

Pre-defined terms and conditions – Terms and conditions of the contract have already been established and signed and accepted by the Supplier. On awarding contracts customers have the option to use YPO’s standard framework agreement terms and conditions as established, or use their own if preferred.

Reduced timescales –Suppliers/providers are 'pre-qualified' as to their general suitability.

Aggregation of spend – Customers will receive the benefits of the aggregated spend volume and increased leverage in the market.

Easy to use – Customers need only to identify their requirements, present these to the market and award a contract. This can be done either via YPO or directly with the awarded suppliers.

Full support service – YPO can assist you with your procurement and managing the call off-process, from the building of documents, running the further competition, through to evaluation. YPO can conduct this on your behalf (at no cost to you) taking care of all key areas making the process totally hassle free and compliant with as little or much involvement as you require.

Available to use by all UK public sector bodies

Free support available

The route to market for this solution is either a direct award or further competition and our experienced team are on hand to help you through every step of the process – offering practical advice and support when you need it.

Our free support includes:

Direct award support

• Assessment of your needs and advice on the best approach
• Market and supplier insights
   • Technical know-how on how to procure specific service, works or product
   • Compliance with the PCR2015
   • Assistance in the completion of the documentation
   • Advice on the call-off terms and conditions
   • Advice on the KPIs
   • Assistance with or management of the supplier pre-engagement

Further competition support

• Assistance with or management of the supplier pre-engagement
• Assistance and guidance in the drafting of the documentation, including the provision of template documents
• Advice on the specification, including the provision of anonymised specifications
• Advice on the award criteria, including sustainability to ensure compliance
• Advertising the further competition on YPO’s e-tendering portal – ProContract, and full administration of the process, including clarification log management
• There are three ways to run a further competition via ProContract
1. YPO can administer the full end-to-end further competition process
2. Request temporary access to ProContract and run the further competition yourself or with our support
3. If you're a current user of ProContract you can access and use our solutions directly without our involvement. View the 'How to access YPO’s frameworks directly' user guide.
• Running or supporting the evaluation process
• Moderation of the evaluation process
• Drafting/checking award and rejection letters, including provision of template documents

Standard documents available

• Further competition template
• Specification examples
• Award questions examples
• Pricing matrix
• Award and rejection letters
• Call-off contract terms and conditions

Making your working life simpler with YPO

We know just how important it is to have the most up-to-date and innovative equipment and systems for your organisation. In this video, we depict the use of various technologies (systems and equipment) that can be procured through YPO frameworks:

Watch:

UK Laser Supplies: Online Ordering Guide

In this short video, UK Laser Supplies, a supplier on the framework 1039 Electronic Office Supplies framework, demonstrates how to use the lot 2 online ordering guide.

Blog:

Benefits of a high yield toner cartridge
There are many benefits of swapping your standard toner for a high yield toner cartridge particularly if you do a lot of printing in your business. Discover the benefits in this guest blog from ACS.

ACS Business Supplies Ltd

Banner Group Ltd

Lyreco UK Ltd

UK Laser Supplies Ltd

XMA Ltd

Electronic Office Supplies - 1039

Details

Key Facts on this Framework

Public Downloads

Free support available

Find out more

Sam Rigg

Don't have an account yet?

Details

Key Facts on this Framework

Public Downloads

Free support available

Find out more

Sam Rigg