Energy | Utilities Invoice Validation and Energy Management Service - 1033
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Utilities Invoice Validation and Energy Management Service - 1033

Utilities Invoice Validation and Energy Management Service
This framework agreement is for the provision of an online energy bureau service portal to support customers that are unable to carry out day-to-day energy management in house. The bureau service will focus on invoice validation, consumption monitoring and performance reporting as well as assistance with industry documentation and compliance. 

Bill Validation is a service which checks that the invoices sent from an energy provider are accurate. The online service will check each invoices content against customer defined criteria.

The online bureau portal can also provide customers with several different energy management and analytical tools and reports to support energy/carbon reduction targets.
Period: 01 October 2020 - 30 October 2024
Extension Opportunities: None
OJEU Framework Notice: 2020/S 140-345651
OJEU Award Notice: 2020/S 202-492137
Geographic Coverage: National

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Free support available

The route to market for this solution is via a direct award and our experienced team are on hand to help you through every step of the process – offering practical advice and support when you need it.

Our free support includes:

Direct award support

• Assessment of your needs and advice on the best approach
• Market and supplier insights
• Technical know-how on how to procure specific service, works or product
• Compliance with the PCR2015
• Assistance in the completion of the documentation
• Advice on the call-off terms and conditions
• Advice on the KPIs
• Assistance with or management of the supplier pre-engagement
 
Standard documents available
 
• Specification examples 
• Pricing matrix 
• Call-off contract terms and conditions

    Lot 1 - Bill Validation and Energy Management Service

    This framework agreement is for the provision of an online energy bureau service portal to support customers that are unable to carry out day-to-day energy management in house. The bureau service will focus on invoice validation, consumption monitoring and performance reporting as well as assistance with industry documentation and compliance.

    Bill validation is a service which checks that the invoices sent from an energy provider are accurate. The online service will check each invoices content against certain defined criteria, such as (but not limited to):

    • Validate all unit rates and charges
    • Budget monitoring and accruals
    • Production of ERP compatible payment files. Formats can be agreed by the customers
    • Validate that any calculations on the invoice are correct (Including correction factors and calorific values)
    • Check that consumption falls in line with expectation for any particularly billing period for each site. Tolerances to can be established by the customer
    • Validate all capacity-based charges (HH KVa)
    • Validate any reconciliation invoices
    • Flag and identify any invoicing omissions
    • Half hourly data validation is available
    • If supplies have AMR, bills can be validated to ensure they are being billed to actual reads
    • Reporting of any supplies that receive back-to-back estimated invoices
    • Validate the application of de minimis rules and supplies that are eligible for a reduced VAT and no CCL
    • Reports can be produced to advise customers which invoices are correct and can be paid and which can be queried with the supplier/provider
    • Flexible system to suit the customer’s requirements


    The online bureau portal can also provide customers with several different energy management and analytical tools and reports to support your goals with energy/carbon reduction targets.


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Utilidex logo    

Utilidex delivers an easy-to-use cloud-based energy software platform, The Energy.Hub, which support end customers, consultants and energy suppliers for data management, billing, trading, budgeting and energy and carbon management.

 

We automate your key internal processes and give access to unlimited users, ensuring your teams, stakeholders and suppliers can securely log-in, share energy and carbon data in real-time and eliminate time consuming activities and reporting. As the reduction of energy and carbon becomes increasingly key for many organisation, The Energy.Hub helps you on this journey.

 

The Utilidex/YPO framework includes the following products that help you manage your energy data, empower your teams, analyse your opportunities and automate your savings:

 

- Portfolio Management: The Energy.Hub holds all your energy data from sites, consumption, tariffs/rates, and bills in one centralised platform.

- Invoice Validation and Accounting Integration: The Energy.Hub can validate power, gas, and water bills. Customers can automate bill processing and validation in the Energy.Hub as well as straight through processing of bills to payment systems such as SAP.

- Energy and Carbon Management: The Energy.Hub creates easy-to-use analytic reports and dashboards to monitor consumption, cost and carbon usage over-time with the ability to configure automated alerts and triggers to discover saving opportunities and achieve your environmental and commercial goals.

- Budgets: Plan your yearly budgets by easily managing and tracking which sites which are performing well or overspending by viewing their performance in kWh and cost.

Energy software (utilidex.com)

     

Lot 1:

Utilidex

 

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Thank you for your interest in our framework offering, which can help you put compliant contracts in place. Please fill out the form below and a member of the team will be in touch.

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