HR and People | Apprenticeships and Associated Training - 833
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Apprenticeships and Associated Training - 833

Apprenticeships and Associated Training

YPO has created a framework that gives you the ability to procure all apprenticeship standards, end point assessment and associated training in a variety of ways. Follow the link to search and procure apprenticeship standards.

The framework gives contracting authorities access to both regional and national providers.

The framework is structured into three tiers:
• Regions
• Routes
• Standards

YPO has created a solution that will be flexible and allow for new standards and providers to be added on a quarterly basis. We’ve created a four year timetable to give both providers and contracting authorities an understanding of the YPO activity timeline for this framework. This document can be seen under the 'framework documents' tab.

Documents

The framework documents are all available to download from the 'framework documents' tab above. Please sign in to download; the specification, standard lot breakdown, terms and conditions, call off terms and conditions and order form.

Contracting authority call-off period

We haven’t set a minimum or maximum length for any call-offs created by contracting authorities. Contracting authorities can create an agreed call-off based on the term they believe will suit their requirements.

Value of the framework

The apprenticeship market place is constantly changing due to the changes in the apprenticeship levy. The spend in this area is difficult to predict due to the market conditions, and is anticipated to be between approximately £100m and £8Bn across apprenticeships and associated training.

Contracting authorities can carry out a direct award or further competition through the framework. Please see the 'framework documents' tab for guidance and template documents. Individual pricing and standard specifications can be requested from YPO at [email protected].

Framework terms and conditions

YPO has agreed a set of framework terms and conditions; these are between YPO and the provider. These framework terms and conditions can not be amended by with the contracting authority or the provider.

To supplement the framework terms and conditions, YPO has created call-off terms and conditions for contracting authorities to put in place with the provider. The call-off terms and conditions can be utilised to ensure they fit your requirements and if both parties agree, they can be amended to support the delivery of the service. Once the call-off terms and conditions are completed you will need to complete the order form to finalise your agreements and requirements with the provider. The order form is for the contracting authority and provider to tell the story of the service they require.

The contracting authority and provider are required to both sign the call-off terms and conditions and advise YPO of the award.

Please note that if you are completing the direct award or further competition process online, the call-off terms and conditions and order form can be done electronically and the process is much quicker and easier. The documents can be downloaded from the 'framework documents' tab above.

Providers

We’ve created a framework that engages on a regular basis with the market, with the aim of developing the supply base to ensure successful delivery of apprenticeships within the public sector. Providers can bid for the framework on a quarterly basis and all tender documentation can be found at www.tendering.ypo.co.uk.

Each provider has been asked to advise which out of the three services they can deliver, this information can be found under each standard listed on the YPO website. YPO created an over-arching specification that providers must deliver against when delivering an apprenticeship standard, end point assessments or associated training. The full specification can be downloaded from the Framework Documents tab at the top.

The over-arching specification is then supported by the individual specifications for each standard - the specifications are mainly the requirements of the standard. This information can be viewed on each individual standard here. There is flexibility within this framework for successful providers to add standards on a regular basis offering a wider range for CAs to call-off.


YPO's apprenticeship team can support you through your procurement. Contact us at [email protected].

Period: 01 August 2018 - 31 July 2024
Extension Opportunities: Extension has been taken, no further options to extend
OJEU Framework Notice: 2018/S 081-181511
OJEU Award Notice: 2018/S 163-373536
Geographic Coverage: National

Let us help:

Call us on 07814 295266
Find out more

Frequently Asked Questions:

  • About Apprenticeships
    • This short video will give you an overview of apprenticeships, end point assessment and the apprenticeship standards.



  • Understanding the Procurement Process for Apprenticeships
    • Are you wanting to understand how YPO procured and structured the apprenticeship framework this quick video should help answer your questions. Including information on call-offs, framework structure and procurement routes.



  • Adding Providers and Standards to the YPO Framework
    • This video will provide an overview of how standards are developed and approved by the Institute of Apprenticeships. It then details how YPO allows new providers and new ESFA standards to be added to the YPO framework on a quarterly basis, including details on the relevant timetables and how YPO attracts new providers to support developing the sector.



  • Why Should I use the YPO Framework?
    • YPO has now been supporting the public sector to procure apprenticeships for over 18months and in that time we have developed significant knowledge in the sector and supported both providers and contracting authorities. We have developed a simple and easy to use website for you to procure your standards, this short video provides details on how the YPO framework may help your organisation.



  • YPO Apprenticeships Framework Advice and Support
    • The YPO apprenticeship team can support you as much or as little as you like, we are available for meetings and calls to guide you through the process. This video discuss the ways in which we can help you procure from your local apprenticeship market.



  • Apprenticeship Pricing
    • The YPO framework has asked providers to provide costs for delivering apprenticeship standards, in this short video we will discuss how you can utilise the framework pricing and how it aligns to the banding costs.

    Free support available

    The route to market for this solution is either a direct award or further competition and our experienced team are on hand to help you through every step of the process – offering practical advice and support when you need it.

    Our free support includes:

    Direct award support

       • Assessment of your needs and advice on the best approach
       • Market and supplier insights
       • Technical know-how on how to procure specific service, works or product
       • Compliance with the PCR2015
       • Assistance in the completion of the documentation
       • Advice on the call-off terms and conditions
       • Advice on the KPIs
       • Assistance with or management of the supplier pre-engagement

    Further competition support

        • Assistance with or management of the supplier pre-engagement
        • Assistance and guidance in the drafting of the documentation, including the provision of template documents
        • Advice on the specification, including the provision of anonymised specifications
        • Advice on the award criteria, including sustainability to ensure compliance
        • Advertising the further competition on YPO’s e-tendering portal – ProContract, and full administration of the process, including clarification log management
                • There are three ways to run a further competition via ProContract
                      1. YPO can administer the full end-to-end further competition process
                      2. Request temporary access to ProContract and run the further competition yourself or with our support
                      3. If you're a current user of ProContract you can access and use our solutions directly without our involvement. View the 'How to access YPO’s frameworks directly' user guide.
        • Running or supporting the evaluation process
        • Moderation of the evaluation process
        • Drafting/checking award and rejection letters, including provision of template documents

    Standard documents available

       • Further competition template
       •     Specification examples
       • Award questions examples
       • Pricing matrix
       • Award and rejection letters
       • Call-off contract terms and conditions

     

    Blogs:
  • Continuing apprenticeships with home learning
    We are slowly resuming life before lockdown but the ‘new normal’ is on the horizon and a cloud of uncertainty continues to shadow the apprenticeship market. So, what is being done to ensure the success of apprenticeships going forward?

  • Apprenticeship standards and their growth
    Apprenticeships are becoming an increasingly important part of the long term plan to improve workforces and develop enhanced productivity across the UK. The way apprenticeships work and their providers have majorly developed since they were first introduced.

  • Apprenticeship levy of the future
    Does the apprenticeship levy develop the next generation of worker? In my view, the answer is yes! Although there’s some amends to the levy that could make it more productive, all in all, it really is helping develop the future generation of workers.

  • Choosing an apprenticeship training provider
    With over 2000 apprenticeship training providers, it can be difficult to find the right apprenticeship training provider. We've compiled a list of training provider business requirements that you should always consider when procuring apprentices.

  • Attracting the right apprentices
    There’s two ways to bring apprentices into your organisation. You can bring in new apprentices by recruiting externally, or you can look at current employees and look at ways of developing them. Both can benefit your organisation.

  • How apprenticeships can support UK skill shortages
    With the changes that Brexit will present, there is likely to be an impact on temporary workforces within the Housing Sector. This is because recruiters are increasingly looking to EU nationals to fill skills shortages. REED's Business Development Director has written a blog discussing Brexit further, looking at statistics, the housing sector and how REED are preparing.

  • Engaging your organisation with apprenticeships
    Apprenticeships can support every department in your organisation. It also helps the local agenda and develops individuals from all ages within your region.

    •  

    Are you interested in delivering an apprenticeship standard? Follow these steps;

    1. Register on the YPO tendering portal (ensure you set your organisation up against the correct CPV codes): https://tendering.ypo.co.uk

    2. You will receive an alert when the apprenticeship tender is published, this is based on the CPV codes you register against

    3. Check the tender portal on a frequent basis to view all live opportunities

    4. Once the opportunity is live, register your interest in the apprenticeship framework

    5. Download all available documents for the tender process

    6. Read the tender particulars document

    7. Please read Appendix A to ensure you download the correct documents for the relevant apprenticeship standard

    8. Return the completed documents by the deadline provided in the documents

    9. In approximately a month you will be advised if you have been successful onto the framework

    10. The opportunity to bid for standards will re-open every quarter



    “West Yorkshire Fire and Rescue Service (WYFRS) were looking to award a compliant contract for their apprenticeship requirements in a couple of areas. The organisation is under pressure to make sure they are fully using the apprenticeship levy funds before they start decreasing after 24 months of being in the account. WYFRS has recently awarded via the YPO Apprenticeship framework Supply Chain Practitioner - Level 3 and separately for Level 5 Operations/Departmental Manager. WYFRS have been impressed with the YPO team so far and the framework has helped to significantly reduce the time to start apprentices on their learning programme. ”

     

     

     

    Due to the size of the market, YPO have developed a search portal to deliver the procurement of apprenticeship standards. The search functionality allows contracting authorities to search and procure apprenticeship, associated training and end point assessment organisations.



    Contracting authorities will have the ability to:

    • Search for an apprenticeship via regions

    • Search for an apprenticeship via the route

    • Search for a specific standard

    • Filter providers through a range of sub-criteria

    • Direct award through the portal

    • Carry out a further competition through the portal

    • Download all provider framework responses

    • Download all provider framework pricing

    • Download provider information sheets

     

    All information that YPO received as part of the tender process can be viewed by contracting authorities. This information is commercially sensitive, so contracting authorities will be required to log into the portal.

     

    To utilise the search functionality please click here. 



    Find out more

     

    Thank you for your interest in our framework offering, which can help you put compliant contracts in place. Please fill out the form below and a member of the team will be in touch.

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