Technology and Communication | Electronic Communications, Payments and Kitchen Management Solutions - 1002
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Electronic Communications, Payments and Kitchen Management Solutions - 1002

Electronic Kitchen Management

This framework will cover the digitisation of communications, registration and payments within schools and similar establishments, along with simplifying a number of other administrative tasks to free up time for admin staff . It also links into the software offerings within the school kitchen to digitise the manual processes of food ordering, stock control and the management of the whole kitchen.


Designed to meet the needs of all public sector organisations including central government, charities, housing, education, emergency services, local authority and NHS establishments.

Lot Descriptions


Period: 05 August 2020 - 04 August 2022
Extension Opportunities: 2x 12 month options to extend
OJEU Framework Notice: 2020-OJS064-154411
OJEU Award Notice:
Geographic Coverage: National

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This framework is compliant with UK/EU procurement legislation - we've done the work, so there's no need for you to run a full EU procurement process, reducing risk and timescales for customers

Assured supplier standards - Suppliers listed on the framework were assessed during the procurement process for their financial stability, compliance to legislation, experience and technical and professional ability to give customers confidence of a quality service

Supplier choice – A range of suppliers, offering excellent choice between SME’s, resellers and specialist organisations

Aggregation of spend - customers will receive the benefits of the aggregated spend volume and increased leverage in the market

Easy to use - Customers need only to identify their requirements, present these to the market and award a contract. This can be done either via YPO or directly with the awarded suppliers

Full support service – YPO can assist you with your procurement and managing the call off-process, from the building of documents, running the further competition, through to evaluation. YPO can conduct this on your behalf (at no cost to you) taking care of all key areas making the process totally hassle free and compliant with as little or much involvement as you require

Available to use by all UK public sector bodies


 BlueRunner Solutions logo  

BlueRunner Solutions has been working with Schools & Councils for over 10 years developing solutions to cater for their specific hospitality software needs. Our Meal Ordering platform has been implemented within hundreds of sites across the UK helping to reduce wastage, increase meal uptake & improve overall efficiencies. Working to the ethos that through technology, we create platforms that enhance the customer experience and drive business efficiencies for all clients. BlueRunner pride themselves not only on their quality of product but also on their hands on approach to implementation and aftercare support. 

To find out more, please visit BlueRunner's website.
 Civica Logo  

We stand proud at #2 in the list of leading UK-headquartered software businesses. For 25 years, our software has been helping to deliver improved public services and better outcomes for people and communities around the world. Designed specifically for schools, CivicaPay Education is powered by the same secure payments engine as our trusted public sector solution. It is an efficient way for schools to collect income, and a fast and convenient way for parents to pay for meals, trips, uniforms and other items.

Civica Cashless Solutions helps schools and colleges not only meet the changing government requirements around meal services, but also make significant cost and time efficiencies. Our pre-order systems reduce traffic in the canteen, promote menu choice, increase sales and enable catering teams reduce waste. EPOS and cloud-based ID Management systems increase throughput at mealtimes, enabling your catering staff to serve students quickly and efficiently, reducing the delays associated with cash and preserving the anonymity of students in receipt of Free School Meals.

To find out more, please visit the Civica’s website.

 CRB Cunninghams logo  

CRB Cunninghams are industry-leading providers of cashless catering, identity management, and online payment systems to over 3,000 education establishments throughout the UK. Our mission is to help our clients become cashless and benefit from the numerous effects this brings, such as reduced debt, food waste reduction, and free school meal anonymity to name just a few. 

With over 50 years' experience providing software, hardware, and services to caterers, councils, MAT’s, local authorities, and individual schools, you're in safe hands with CRB Cunninghams. Whether you are looking for Cashless Catering, Identity Management, Online Payments, or Electronic Registration, we have everything you need in one seamlessly integrated package, all under the one roof!

To find out more, please visit CRB Cunninghams's website.

 CYPAD logo  

The Cypad product suite provides a full end-to-end solution to support a wide range of kitchen and catering management needs. The modular products work independently of each other but come together to build a self-supporting seamless solution delivering paperless, cashless and highly efficient kitchens all driven by tried, tested and robust cloud-hosted software. Enabling parent and pupil pre-booking at home, in the classroom and in the canteen, providing menu management with sophisticated nutritional information and allergy controls and delivering dynamic stock updates and ordering, the Cypad solution simplifies the management of kitchens. 

Using Cyapd, kitchens become paperless with centralised comprehensive reporting aiding full catering audits and analysis to drive your business forward profitably.

To find out more, please visit Cypad's website.
Electronic Communications - supplier logo

IRIS Software group has more than 40 years’ experience, providing mission critical software and services, specialising in supporting the finance, education, and HR sectors.

Thousands of businesses and organisations rely on IRIS products every day - to provide effective and efficient systems to support their daily operations.

Over 11,000 UK educational establishments currently use our core solutions - equivalent to over 50% of all Academies and more than 67% of all Multi-Academy Trusts.

Our centralised platforms empower school leaders to oversee and manage every aspect of their organisation by streamlining and improving finance, payments and communications processes. 

To find out more, please visit IRIS's website.

 Kafoodle logo  

Kafoodle is an award-winning B2B SaaS company on a mission to improve health by connecting people with the food they need. Today Kafoodle is an integrated suite of easy-to-use food, allergen and nutrition management solutions for commercial caterers, with sector-specific features and benefits for Healthcare, Contract Catering, Food Retail, and Education clients.

To find out more, please visit Kafoodle's website.

 Nutritics logo  

Nutritics is designed to support schools catering across a broad range of areas including Food Safety, Menu Management, Digital Ordering, Food Labelling and Nutrition Insights. Our mission is to deliver value and help you succeed. Our core catering management functionality is supported by a unique focus on health and wellness, which provides an additional opportunity to facilitate educational campaigns amongst students and staff on nutrition, allergens and optimal food choices. This commitment is demonstrated by the establishment of the not for profit initiative by Nutritics to assist schools in implementing this forthcoming legislation change.

The role of technology in school kitchens is becoming critically important. Optimal budgetary management, operating efficiencies and enhanced customer experiences are all driven through technology. Partnering with the right kitchen management software provider is a key moment in the evolution of any school’s technology journey. Each school needs a partner that can both understand and fulfill their needs. Nutritics is uniquely positioned to deliver this.

To find out more, please visit

Electronic Communications - supplier logo

ParentPay is an online payment system which has been designed and developed by schools, for schools over the last 15 years. We are the market leading online payment provider of choice to over 10,500 schools. Over 5 million parents are active users of ParentPay, making online payments to schools and caterers that would previously have been carried to school as cash or cheques by children. Our purpose is to help schools, MAT's and caterers administer the collection and management of all parental income with our cost effective, future proofed and well supported integrated online payment and meal booking solution, to enable a cash free school environment.

To find out more, please visit ParentPay's website.

 Pebble logo  

Software tools designed for education, local authorities, and industry.

For over 28 years Pebble has been using their ingenuity to develop robust systems, that use the latest technology and hardware. Pebble’s integrated income management and point of sale applications synchronise financial and payment information to streamline processes, reduce the risk of errors, and ensure regulatory compliance. You can minimise data entry, easily report information, and manage all types of payments with Pebble. Speak to a member of the Pebble team to discuss your bespoke requirements.  

To find out more, please visit Pebble's website,
Electronic Communications - supplier logo

The Relish-OPS system provides a one-stop support solution to operate and effectively manage your catering services whether you are a stand-alone school or a multi-site group.

From a secure cloud-based and completely paperless system, our school partners can plan bespoke menus, comply with all catering-related legislation, access theme days and marketing material, manage staff including time and attendance, procure competitively and, generate meaningful management reporting. Parents and Children can pre-order their meals with live allergen management to ensure safe selections are made, access our social media platforms to view the meals being served and tap into forthcoming event and, link through to the payment accounts. We are also truly unique in that we can support our system solution with flexed levels of operational assistance - even for the same multi-site client - meaning each school can access a bespoke support package.

To find out more, please visit Relish's website.

 Electronic Communications - supplier logo  

One App, Multiple Tasks, No Paper

Saffron is a cloud based catering management solution that supports organisations implement business processes and capture trading information to achieve  legal and service level compliance, whilst managing the delivery of foodservice operations within challenging financial budgets.

Saffron Check is the paperless kitchen on/off line solution that enables you to manage all key tasks such as purchase orders and deliveries, stock taking and wastage, Tasks, HACCP forms, data capture e.g. meal numbers/transactions, staff hours, documents and team communication on a secure mobile device.

To drive greater efficiency across your business, Saffron Analytics delivers KPI reporting to stakeholders to help improve service levels, manage budges and operational services; whilst the Wellbeing Portal demonstrates FIR compliance, helping your customers make safe menu choices.

Saffron builds upon our strong track record of providing catering management solution to the public sector over the last 30 years; with a new user interface and features designed to deliver a high performing system that has the capability to integrate with whiteboard meal order, finance and registration systems alike.

To find out more, please visit Saffron's website.

Electronic Communications - supplier logo

Schoolcomms is a leading provider of school business solutions improving parental engagement and administrative efficiencies, whilst all the time reducing costs. With over 2 million parent users of our school App and single sign on platform, we supply schools and Trusts a host of optional modules to consolidate their operations. From communication to the collection of online payments for trips and events, through to managing clubs and school meals with parental booking, while supporting attainment and attendance, with paperless forms and reporting. A comprehensive range of services for schools and educational establishments, who can build one seamless central solution, to meet their growing needs.

To find out more, please visit Schoolcomm's website.

 Electronic Communications - supplier logo  

SchoolGrid is a multi-award winning company focussed on making school meals more efficient, appealing and sustainable.  We are a technology company that understands and puts people first, with direct parent and school support, and regular on-site training.   We increase uptake, reduce food waste, improve staff and customer retention, gather feedback, protect pupil health, and make the caterer's day a lot easier.  We handle kitchen and food management, allergy protection, meal ordering, and parents payments / comms, with solutions tailored to meet your individual needs.

To find out more, please visit SchoolGrid's website.

 SchoolMoney logo  

SchoolMoney is an intelligent school payments solution which modernises daily school functions, and allows schools to become completely cashless. Not only does SchoolMoney reduce the need for counting cash and trips to the bank, the solution can also streamline the school catering service to reduce food wastage and save time. With SchoolMoney, schools are easily able to contact parents and guardians to send reminders for due or late payments.

To find out more, please visit SchoolMoney's website.

Electronic Communications - supplier logo

TASC Software Solutions Ltd provides software applications linking with MIS and standalone. It delivers a comprehensive pupil data management system and collaboration relationship software covering pupil attendance, communications, behaviour, assessment, parental engagement and child & adult protection, safeguarding software to educational establishments, care homes, diocese, sports clubs and local authorities. For over 25 years, TASC Software has designed and developed its applications to be easy-to-use and intuitive solutions which can be deployed rapidly, customised easily and integrate with other software applications along with Virtual Learning Environments. Our core software solutions are TALAXY, INSIGHT, PARS and CURA.

To find out more, please visit TASC's website.

 Teachers2Parents Logo  

Teachers2Parents is the UK market leading school communications solution, providing schools with an easy and efficient way to send texts and emails to parents and guardians. By connecting to a school’s database, Teachers2Parents is secure and simple. Teachers2Parents also offers a Parents’ Evening solutions which dramatically reduces the time it takes for schools to set-up and organise an event, so teachers can focus on teaching.

To find out more, please visit Teachers2Parents.

VeriCool Logo   

VeriCool have been in operation since 2004 and have always been dedicated to providing the best of breed solution for both the education and corporate sectors. We were the first providers of biometric eRegistration and cashless catering systems in the UK education sector. With the advance of technology over the last few years, VeriCool has grown into a multi-faceted solution offering the following:

  • SwiftQ Biometric/Mifare or PIN cashless catering
  • SwiftOrder – Student and staff centric pre-order facility
  • SwiftVend – Fully integrated vending with telematics to monitor stock and sales
  • SwiftPay – Our own online cashless payment portal
  • SwiftQLite – A primary school based online payment and pre-order solution
  • SwiftSign – A multi identifier student, staff and visitor sign in solution

VeriCool hardware and software is developed in house and has been specifically tailored to meet the needs of both schools and corporate clients. The latest version of the SwiftQ software is web-based, offering maximum flexibility and performance across all platforms. SwiftQ is available as a fully hosted cloud based solution for single schools through to any multi academy trusts or national caterer. We place the client as a top priority and our pricing is transparent and very simple to understand. Our support fees are also very clear to understand and are capped for our clients.

If you want to make a truly cutting edge, technologically sound investment then feel free to take a look at our solutions on our website

  • Connect Us Scotland Ltd


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