YPO Frameworks - Corporate Services | Amazon Business Public Sector Digital Procurement Platform

Amazon Business Public Sector Digital Procurement Platform

amazon business framework image
It has been established that public sector customers have a requirement for procuring adhoc spend that is below the EU regulations threshold but requires to be managed and controlled. This tail spend, has been historically difficult to manage with a large number of suppliers and products with the associated administration costs.

YPO recognised that a number of public sector organisations use digital platforms to procure products where no existing framework exists but ideally would like the opportunity to have greater visibility of this spend along with the opportunity to manage the spend compliantly.


About Amazon Business:

Reduce costs
Keep purchasing costs low with easy access to competitive pricing and improve cash flow with more flexible payment options including Pay by Invoice.

Save time and effort
A familiar marketplace that reduces the complexity of buying for work. Spend less time on purchasing and more time on growing your business.

Greater visibility and control
Consolidate your team's spend in a single multi-user account, with built-in features to control how and what users buy.

Easy reconciliation
Match the PO number to the receipt or the commercial credit card statement to your organisation’s accounts.
Framework Period: 29 April 2019 - 28 April 2022
Extension Opportunities: One year
OJEU Framework Notice: 2019/S063-146571
OJEU Award Notice: N/A
Geographic Coverage: National

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YPO’s framework agreements are established to allow customers to purchase goods,
works or services from suppliers/providers via either direct award or further competition.

Benefits of using the framework agreement:

• A compliant method of managing tail spend
• Authorisation levels to reduce maverick spending
• Analytics to make informed decisions on future spend
• User configured product restrictions
• Wide range of products
• Fast delivery

What products can I procure through the Amazon Business - Public Sector Digital Marketplace?

Procuring through this framework you have access to over 100 million products that include, for example, the following product categories:
• Office supplies
• Musical instruments
• Audio visual equipment
• Scientific equipment
• Electronics
• Clothing
• Animal supplies
• Classroom materials
• School materials
• Kitchen equipment
• Food
• Grocery
• Books

What is the difference between Amazon Business and Amazon?
Amazon Business is an online marketplace which combines the selection, convenience and value customers have come to know and love from Amazon, but with unique features and benefits tailored to the needs of institutional buyers of every size.

I already have compliant contracts for some of these products categories, how can I manage these product categories through my Amazon Business account?
Once your Amazon Business account has been set up then it will be possible to review the product ranges and add restrictions on the procurement of these products.

I procure through an Amazon Business account already; do I need to set up another account?
There is no need to set up a new account, if you already have an Amazon Business account and accept the call off terms and conditions then Amazon Business will convert this account to become compliant.

Amazon Business has converted my existing account to become compliant, how can I track my compliant spend?
Amazon Business account holders will be able to run analytics on their spend and these will provide details on 60 fields of information. It will be important to note the date that the account became compliant as any spend prior to this date will be non-compliant.

My organisation has more than one Amazon Business account what can I do?
The dedicated Amazon Business Account Managers will be able to work with you to identify the most appropriate account to retain and then the other accounts can be consolidated. The customer will then be able to use analytics on both historical and future spend.

Why do I need to set up all my budget holders at the same time for my Amazon Business account?
In order to ensure compliance for the organisation it makes sense that all budget holders are set up on the account as then any spend will be able to be analysed.

How do I manage new employees and people who have left the organisation on my Amazon Business account?
Once the account has been set up it is very easy for the nominate organisation’s Amazon Business account administrator to add and remove employees from the authorisation hierarchy.



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