As the administrative burden facing schools continues to grow, an increasing number of schools are looking for new ways to deliver efficiencies and reduce the amount of time spent on essential but time-consuming admin tasks.
With this in mind, Our Lady & St Edwards Primary School in Preston has been working with YPO, the UK’s largest publicly owned buying organisation, to introduce a new finance management system designed to make ordering school supplies and equipment quicker and easier.
The Capita Finance Management System links the YPO website with the school’s existing ordering system. By linking the two systems together the number of steps required to make an order via YPO are considerably reduced, and the school’s internal authorisation process is improved, thus saving time and speeding up the ordering system. The system reduces paperwork but provides a full electronic paper trail on all orders and enables schools to take full advantage of YPO’s online promotions..
Nicky Kippax, Business Support Officer at Our Lady & St Edwards Primary School, said: “We have purchased our school resources from YPO for many years so it made sense to introduce a new finance management system, which improves the ordering process from the YPO website. The system took minutes to install and set up and, to date, has run very smoothly. The benefits were noticeable immediately. Our ordering system is now more efficient, which saves on staff time and means that our orders are processed and delivered quickly. The team at YPO has provided support throughout the process.”
David O’Brien, E-Commerce Development Manager at YPO said: “Our Lady & St Edwards Primary School was one of the first schools to introduce the Capita Finance Management System and we have worked closely with staff to ensure the implementation was easy and straightforward. The system is designed to support schools with their online ordering, delivering a more efficient process that will benefit schools over the long-term.”
There are many schools nationwide already benefitting from the Capita Finance Management System, with YPO working to extend the system roll-out to more schools across the country.
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