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> : DOCPROPERTY "MeetingDate" \* MERGEFORMATFriday, 13 September 2013
Present:The Chair (Councillor Warburton Bradford MDCDOCPROPERTY "ChairName" \* MERGEFORMAT)
Councillors Barnard (Barnsley MBC), Pillai (Calderdale MBC), Atkin (Rotherham MBC) and Glover (St Helens MBC)
Election of Chair The Managing Director opened the meeting and requested nominations from Members for the position of Chair of the YPO Scrutiny Sub-Committee for the forthcoming year. A nomination was received on behalf of Councillor Warburton (Bradford MDC) and seconded.
Resolved That Councillor Warburton of Bradford MDC be elected Chair of the YPO Scrutiny Sub-Committee for 2013/14.
Chair's Introduction and Welcome The Chair, Councillor Warburton, welcomed new and existing Members to the meeting.
Apologies for Absence Apologies for absence submitted prior to the meeting were accepted on behalf of Councillors Barton (City of York) and Cooper-Holmes (Doncaster MBC) and Mr M Hepworth.
Minutes - 19 April 2013 Resolved That the Minutes of the meeting of the YPO Scrutiny Sub-Committee held on 19 April 2013 be approved as a correct record.
Members' Declarations of Interest No declarations of interest were made.
Training Programme Members were asked to note the training programme for the Scrutiny Sub-Committee for 2013/14. Members were informed that the programme would be delivered in half hour slots immediately prior to each meeting, starting in September.
Resolved That the report be noted.
Exclusion of the Public and Press Resolved That the public and press be excluded from the meeting during consideration of Agenda Items 9 to 14 on the grounds that they are likely to involve the disclosure of exempt information as described in Part 1 of Schedule 12A to the Local Government Act 1972, as amended.
IN PRIVATE
Workforce Strategy Members were given a presentation by the Head of HR and People Support Services updating them on the actions taken so far in delivering the Workforce Strategy for 2012/14. Details of a number of challenges facing the organisation were also explained.
Members were informed that following the success of the engagement event which took place on 8 April 2013 with all staff of YPO, a further event had been organised for 14 April 2014.
The Chair stated he had seen dramatic improvements since becoming a Member on YPO and wished to place on record his congratulations to all staff.
Resolved That the report be noted.
Supplies Sales Analysis The Commercial Director presented a report which provided the progress made on sales and marketing activity year to date. Members were also informed about targeted marketing campaigns which were planned for September to December.
A discussion took place regarding the information presented, during which a request was made for a breakdown of spend by academies to be included in a future report when systems allowed.
Resolved That the report be noted.
Customer Satisfaction Survey The Commercial Director presented a report detailing the results of the 2013 annual customer survey. A summary of key findings and actions proposed to continue YPOs expansion were explained to Members. Overall, customers level of satisfaction with the organisation was high.
Resolved That the report be noted.
Stock Losses Consideration was given to a report of the Financial Accountant which detailed 2013 stock losses to date. The report was based on data extracted from the stock integrity system and provided a comparison breakdown between 2012 and 2013.
Resolved - That the stock losses for 2013 to date, as part of the Organisations annual reporting requirements, be noted.
Business Change Programme A presentation by the newly appointed Programme Manager gave Members an update on the current status of the Business Change Programme and included a brief introduction into his role.
It was explained that a Business Change Programme had been established which would deliver key elements of the YPO Strategy. The projects within the programme were predominantly business change projects enabled by the introduction of new technology and improved business processes.
Resolved That the report be noted.
YPO E-Business Project Members were given a presentation by the Interim Digital Marketing Manager which updated them on the progress and status of the Ebusiness project. It was explained that the project was on target to be delivered ahead of schedule and under budget with a proposed launch date of 11 December 2013.
In November 2013, a soft launch would be undertaken in order to test the acceptance of the system by users. Members were informed that any organisation interested in participating in this testing, should contact YPO direct.
Resolved (1) That the report be noted.
(2) That the Organisation work closely with Members to develop communication strategies in order to help relevant organisations understand the value of doing business with YPO online.
Date and Time of Next Meeting Resolved That the next meeting of the YPO Scrutiny Sub-Committee be held on 14 February 2014 at 10.00am with a 30 minutes training session before (starting at 9.30am).
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DOCPROPERTY "CommitteeName" \* MERGEFORMAT Yorkshire Purchasing Organisation Scrutiny Sub-Committee
DOCPROPERTY "CommitteeName" \* MERGEFORMAT Yorkshire Purchasing Organisation Scrutiny Sub-Committee - DOCPROPERTY "MeetingDate" \* MERGEFORMAT Friday, 13 September 2013
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