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Present:The Chair Councillor Sharman (Rotherham MBC)
The Vice Chair Councillor Sykes (City of Bradford)
Councillors Mackenzie (North Yorkshire CC) and Stokes (Wakefield MDC)
Chair's Introduction and Welcome The Chair, Councillor Sharman, welcomed Members to the meeting.
Apologies for Absence Apologies for absence submitted prior to the meeting were accepted on behalf of Councillors Keats (Knowsley MBC), Fletcher (St Helens MBC), Horton (City of York), Halliwell (Wigan MBC) and Simon Hill, Managing Director.
Members' Declarations of Interest No declarations of interest were made.
Minutes - 6 March 2014 Resolved That the Minutes of the meeting of the YPO Executive Sub-Committee held on 6 March 2014 be approved as a correct record.
Lead Authority Issues The Lead Authority Solicitor gave an update on Founder Members progress towards the establishment of a limited company. It was requested that a reminder be sent to the authorities who had not yet sought Council approval.
Work Programme for 2014/15 Consideration was given to a report which provided an overview of work undertaken by the committee since the 2013 AGM. The report also detailed the proposed terms of reference, procedure flow chart, principle agenda items, meeting schedule and training schedule for 2014.
It was suggested that the August meetings contained with the timetable may need reviewing in order to achieve full attendance.
Resolved - That the report be submitted, on behalf of the Chair of the Executive Sub-Committee, to the Annual General Meeting subject to a review of the meeting schedule.
Associate Member Proposal A report of the Head of Business Development provided Members with relevant background information and a supporting strategy statement which recommended that Associate Membership status be granted to London Borough of Harrow.
Resolved (1) That it be recommended to the Management Committee that London Borough of Harrow be accepted as an Associate Member.
(2) That it be recommended to the Management Committee that Associate Membership approval comes with qualifying growth criteria of 250,000 for supplies and 500,000 for frameworks.
Exclusion of the Public and Press Resolved That the public and press be excluded from the meeting during consideration of Agenda Items 10 and 11 on the grounds that they are likely to involve the disclosure of exempt information as described in Part 1 of Schedule 12A to the Local Government Act 1972, as amended.
IN PRIVATE
Business Update (Exempt - Paragraph 3) Directors of YPO presented a report giving an update of the activities of the organisation since the last meeting of the Sub-Committee and gave an overview on forthcoming activities and challenges. The report included an update on the organisations operational, financial and workforce issues and gave a commercial update.
YPO were congratulated for winning the Supplier of the Year Award at the Education Resource Awards and for being highly commended in the Team of the Year category at the GO Excellence in Procurement Awards.
Resolved That the report be noted.
Performance Report (Exempt - Paragraph 3) Consideration was given to a report which detailed the performance results as of the end of February 2014.
Resolved That the contents of the performance charts, profit and loss chart and top 20 debtors be noted.
Date and Time of Next Meeting Resolved The date and time of the next meeting to be determined at the YPO Annual Meeting in June.
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DOCPROPERTY "CommitteeName" \* MERGEFORMAT Yorkshire Purchasing Organisation Executive Sub-Committee - DOCPROPERTY "MeetingDate" \* MERGEFORMAT Friday, 11 April 2014
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